Accounts Payable Specialist POST NUMBER: 426616
Vaco is working with several companies on accounts payable roles.
Position Overview:
The Accounts Payable (AP) Specialist/Clerk is responsible for processing invoices, managing vendor payments, and ensuring the accuracy of financial transactions. This role ensures that all payments are made in accordance with company policies and procedures and that transactions are properly documented for accounting purposes.
Key Potential Responsibilities:
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Invoice Processing:
- Receive, review, and verify invoices for accuracy and compliance with company policies.
- Match purchase orders to invoices and resolve discrepancies.
- Enter invoices into the accounting system and maintain appropriate records.
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Vendor Management:
- Establish and maintain relationships with vendors.
- Respond to vendor inquiries and resolve payment or billing issues.
- Ensure vendors are paid on time, according to terms.
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Payment Processing:
- Prepare and process electronic transfers, wire payments, and checks.
- Monitor accounts to ensure timely payments.
- Reconcile vendor statements and correct any discrepancies.
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Reconciliation:
- Reconcile the accounts payable ledger to ensure all bills and payments are accounted for.
- Assist with month-end closing by preparing reports and reconciliations.
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Expense Management:
- Monitor and process employee expense reports, ensuring adherence to company policies.
- Verify proper coding of expenses and resolve discrepancies.
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Compliance and Documentation:
- Maintain confidentiality of organizational information.
- Ensure proper documentation is attached to transactions for auditing purposes.
- Comply with internal controls, accounting policies, and regulatory requirements.
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Reporting:
- Assist in generating reports, such as aging reports, for management review.
- Provide support during audits and help gather required documentation.
Skills and Qualifications:
- Experience: 1-3 years of experience in accounts payable or a similar financial role.
- Technical Skills:
- Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office.
- Familiarity with ERP systems is a plus.
- Familiarity with Excel (lookups, pivot tables, etc.)
- Attention to Detail: Ability to accurately process and verify large volumes of transactions.
- Organizational Skills: Strong ability to prioritize tasks and meet deadlines.
- Communication Skills: Excellent written and verbal communication skills for interacting with vendors and internal stakeholders.
- Problem-Solving: Ability to identify discrepancies and take corrective actions swiftly.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.