Accounts Receivable Manager POST NUMBER: 429037
Key Responsibilities:
- Foster a collaborative and supportive team environment, encouraging the professional growth and development of a team of 6 accounts receivable and collections staff.
- Manage and oversee accounts receivable and collections processes, ensuring timely invoicing, payment posting, and collections efforts. Maintain weekly status reports and lead monthly team meetings to track progress and performance.
- Provide weekly KPI reporting to senior management on revenue, receivables, and collections activity, highlighting trends and areas for improvement.
- Review and post significant or complex revenue transactions, including multi-year contracts and deferral of revenue in compliance with ASC 606, ensuring accurate and timely financial reporting.
- Oversee the AR team in posting sales orders, invoices, and payments. This includes processing ACH and credit card payments via website and web portals, as well as daily cash receipt entry for checks, ACH, and credit card payments.
- Supervise the collections team in meeting key performance indicators (KPIs) and goals, such as Days Sales Outstanding (DSO), cash targets, and other collection metrics. Track and report on collections KPIs to senior management.
- Interact with various internal departments (e.g., Sales, Customer Service, Finance) to ensure the accuracy of invoicing, revenue reporting, and resolution of customer issues.
- Lead efforts to automate current processes, such as ACH recurring payments, order entry, invoice generation, lockbox cash applications, and other key functions to improve efficiency.
- Contribute to the monthly accounting close process by preparing journal entries, reconciling accounts, and generating month-end reports.
- Develop and prepare ad hoc reports as necessary.
- Provide reporting and documentation for various company audits, ensuring timely and accurate compliance with audit requests.
- Perform other tasks as assigned to support accounting and finance objectives.
- Bachelor's Degree in Accounting, Finance, or related field.
- 5 years of accounts receivable and/or revenue accounting experience.
- 3 years in a management or supervisory role.
- Strong verbal and written communication skills.
- Ability to adapt and demonstrate flexibility in a changing business environment.
- Expert proficiency in Microsoft Excel.
- Proven ability to communicate confidently and effectively with senior management.
- Proactive problem-solving skills, with the ability to identify and address issues before they escalate.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.