AP Specialist POST NUMBER: 429406
ABOUT THE ROLE:
The Accounts Payable (AP) Specialist will be responsible for handling and resolving AP transactional issues. This role will document processes, create SOPs, and contribute to improving AP processes. The role will work closely with third party consultants and global cross functional teams.
GENERAL DUTIES & RESPONSIBILITIES
- Review and Process invoices ensuring bills are paid in a timely and accurate manner.
- Serve as a single point of contact for all AP transactional issues.
- Facilitate manual payment & special payment requests.
- Review and work with sourcing to resolve invoice holds.
- Establishing and maintaining relationships with new and existing vendors.
- Keep informed of regulatory requirements and best practices in AP.
- Create SOPs.
- Responsible for pulling and analyzing weekly and monthly metric reporting for AP.
- Able to respond and analyze ad hoc AP reporting requests.
- Respond to audit queries and reconciliations.
- Contribute towards Global AP best practices and standard processes.
- Assist in month end close process and produce KPI and performance metrics.
WHAT YOU WILL NEED:
- Strong knowledge of an ERP system, preferably Oracle.
- Strong knowledge of the Procure-to-Pay process.
- Excellent communication skills and customer centric disposition that can diffuse contentious situations with suppliers and internal customers.
- Skilled in providing analysis and commentary on metrics and files.
- Experience with the accounting close cycle and how the Procure-to-pay process impacts the financial statements.
GENERAL KNOWLEDGE, SKILLS & ABILITIES
- Experience working with finance ERP systems and reporting tools (Oracle, Trax, HFM, Excel).
- Excellent skills in communicating ideas both verbally and in written form in a clear, concise, and professional manner, with all levels, including presentations.
- Requires general business skills, industry knowledge, accounting principles and the Procure to Pay process.
- Strong analytical and problem-solving skills including the use of Excel.
- Ability to utilize judgment in decision making process related to job tasks.
- Skill in productivity, planning, and workload management.
- Ability to document and implement process improvements.
ABOUT THE ROLE:
The Accounts Payable (AP) Specialist will be responsible for handling and resolving AP transactional issues. This role will document processes, create SOPs, and contribute to improving AP processes. The role will work closely with third party consultants and global cross functional teams.
GENERAL DUTIES & RESPONSIBILITIES
- Review and Process invoices ensuring bills are paid in a timely and accurate manner.
- Serve as a single point of contact for all AP transactional issues.
- Facilitate manual payment & special payment requests.
- Review and work with sourcing to resolve invoice holds.
- Establishing and maintaining relationships with new and existing vendors.
- Keep informed of regulatory requirements and best practices in AP.
- Create SOPs.
- Responsible for pulling and analyzing weekly and monthly metric reporting for AP.
- Able to respond and analyze ad hoc AP reporting requests.
- Respond to audit queries and reconciliations.
- Contribute towards Global AP best practices and standard processes.
- Assist in month end close process and produce KPI and performance metrics.
WHAT YOU WILL NEED:
- Strong knowledge of an ERP system, preferably Oracle.
- Strong knowledge of the Procure-to-Pay process.
- Excellent communication skills and customer centric disposition that can diffuse contentious situations with suppliers and internal customers.
- Skilled in providing analysis and commentary on metrics and files.
- Experience with the accounting close cycle and how the Procure-to-pay process impacts the financial statements.
GENERAL KNOWLEDGE, SKILLS & ABILITIES
- Experience working with finance ERP systems and reporting tools (Oracle, Trax, HFM, Excel).
- Excellent skills in communicating ideas both verbally and in written form in a clear, concise, and professional manner, with all levels, including presentations.
- Requires general business skills, industry knowledge, accounting principles and the Procure to Pay process.
- Strong analytical and problem-solving skills including the use of Excel.
- Ability to utilize judgment in decision making process related to job tasks.
- Skill in productivity, planning, and workload management.
- Ability to document and implement process improvements.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.