Travel & Expense Specialist POST NUMBER: 429405
ABOUT THE ROLE:
The Travel & Expense Specialist will administer the corporate card program, document processes, respond to employee inquiries related to expense process and policies via email, instant message, and/or phone calls while providing superior customer service. The role will work closely with third party consultants and cross functional teams to ensure that processes are up to Global AP standards.
GENERAL DUTIES & RESPONSIBILITIES
- Administration of the corporate card program.
- Process T&E reports, audits, reimbursements, & reconcile expenses.
- Review employee expense reports to ensure that they are compliant with internal policies.
- Monitor past due expense reports and work with employees to process reports timely.
- Develop good relationships with business partners.
- Align with tax and compliance guidelines developed by governing authorities/IRS.
- Ensure compliance in all aspects of travel procedures including international travel regulations and currencies.
- Stay audit ready.
- Continuously implement improvements in the travel program.
WHAT YOU WILL NEED:
- Strong knowledge of an ERP system, Oracle Expense.
- Strong knowledge of the T&E process.
- Excellent communication skills and customer centric disposition that can diffuse contentious situations with suppliers and internal customers.
- Skilled in providing analysis and commentary on metrics and files.
- Experience with the accounting close cycle and how the T&E process impacts the financial statements.
GENERAL KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of corporate card administration.
- Knowledge of T&E reporting and processing.
- Experience working with finance ERP systems and reporting tools (Oracle Expense, Excel).
- Excellent skills in communicating ideas both verbally and in written form in a clear, concise, and professional manner, with all levels, including presentations.
- Customer-oriented approach and mindset.
- Requires general business skills, industry knowledge, accounting principles of the T&E process.
- Strong analytical and problem-solving skills including the use of Excel.
- Ability to utilize judgment in decision making process related to job tasks.
- Skill in productivity, planning, and workload management.
- Ability to document SOP’s and implement process improvements
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.