Accounts Payable POST NUMBER: 431525
- Ensure invoices are entered timely, accurately and are paid in accordance with vendor negotiated terms.
- Perform a three-way match of invoices, receiving paperwork, and purchase orders.
- Process non-PO invoices by verifying receipts, supporting documentation, G/L coding, and appropriate approvals in accordance with established delegation of authority matrix.
- Maintain accounting records by filing and indexing invoices.
- Assist with reconciling vendor statements and resolving accounts payable issues with vendors.
- Assist in negotiating terms on COD/prepaid vendors.
- Prepare documentation for wire payments.
- Assist in the conversion and verification process of vendor ACH.
- Complete monthly consignment payments.
- Reconcile vendor statements and research/resolve any payment discrepancies.
- Develop and maintain positive working relationships with internal customers and vendors.
- Assist in month end AP accruals, clearing account reconciliations, and intercompany payables.
- Timely respond to account payable related inquiries.
- Assist in providing necessary documentation during annual audits.
- Administrate the T&E application, review, and process employee expense reports.
- Facilitate the reconciliation of departmental Pcard expense reports.
- Review and approve office supply orders.
- Support General Accounting Team as needed.
- Perform other assigned tasks by the Financial Operations Manager and Controller.
Required Qualifications:
- 4 years of relevant experience in a similar role.
- High degree of attention to quality.
- Ability to prioritize and work in a fast-paced, high-volume work environment.
- Ability to problem solve and make decisions.
- Work effectively in a team-oriented environment.
- Proactive, can-do attitude with strong time management and organizational skills.
- Able to see and understand “the big picture.”
- Strong analytical capabilities including familiarity with Excel report creation and maintenance.
- Autonomous, pro-active, and results focused.
- Ability to work cohesively within a multi-disciplinary team and collaboratively cross-departmentally.
- Possesses great Business acumen.
- Flexibility to work non-standard hours to meet critical deadlines.
- Strong written and verbal communication skills.
- Able to thrive in a rapidly changing environment while maintaining priorities and meeting deadlines.
Preferred Qualifications:
- Associate or bachelor’s degree in accounting or business administration and minimum 2 years of relevant experience.
- Automation experience a plus.
- Quantum and Concur experience a plus.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.