Legal Assistant POST NUMBER: 431633
Company:
Company is seeking a detail-oriented and organized Legal Assistant to support their legal team with administrative and clerical duties. The ideal candidate will play a crucial role in ensuring the efficiency of legal operations by preparing documents, maintaining files, and assisting attorneys with day-to-day tasks. This position is ideal for someone who is proactive, reliable, and capable of managing multiple priorities in a fast-paced environment. This role is eligible for OT.
Key Responsibilities:
- Provide proactive administrative support to attorneys and paralegals, primarily in litigation, with occasional assistance in other practice areas.
- Draft, review, and file legal documents, letters, and memoranda according to firm standards; transcribe dictation as needed.
- Exhibit exceptional client service by greeting guests, managing communications, scheduling meetings, and coordinating telephone conferences.
- Maintain strict confidentiality, prioritize tasks effectively, and respond to requests with urgency and professionalism.
- Interact with court personnel, attorneys, and staff to exchange information, resolve issues, and monitor deadlines and docket entries.
- Manage client files, emails, and mail while adhering to the firm's Information Governance Policy; process payments and reimbursements.
- File court documents electronically and assist in creating, maintaining, and retiring records.
Qualifications:
- Minimum 5 years of litigation legal assistant experience in a law firm or legal setting; additional legal education or coursework is preferred.
- Ability to work 40-50 hours per week and apply problem-solving skills to resolve issues effectively.
- Strong knowledge of the litigation process, general court operations, and e-filing procedures with various courts.
- Ability to organize and manage large volumes of documents, saving them in document management systems, and preparing, editing, and proofreading correspondence, pleadings, and discovery materials.
- Exceptional verbal and written communication skills; capable of interpreting and working with complex legal documents and instructions.
- Skilled in maintaining calendars, tracking case deadlines, scheduling meetings, depositions, and conference calls, and sending invites and reminders.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.