Accounts Payable Clerk POST NUMBER: 431998
Job Title: Accounts Payable Clerk
Job Overview:
We are seeking a highly organized and efficient Accounts Payable Clerk to join our restaurant team. This position will be responsible for processing and managing invoices, collaborating with restaurant managers, and ensuring accurate financial record-keeping. The ideal candidate will be tech-savvy, detail-oriented, and proactive in resolving issues quickly to support the smooth operation of our restaurant business.
Top Responsibilities:
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Invoice Review and Accuracy:
- Open and review incoming invoices that come through the system or via email. Ensure invoices are accurate, match purchase orders or receipts, and are authorized by the appropriate personnel.
- Address discrepancies by investigating invoice details, coordinating with restaurant managers, and ensuring proper documentation is available. Volume can range from [insert number] invoices per week/month.
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Invoice Entry into Accounting System:
- Accurately enter all invoices into the accounting system, ensuring that all transactions are properly logged and categorized for timely payment processing.
- Ensure data accuracy and keep records up to date, supporting the accounts payable team in achieving timely monthly closings.
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Collaboration with Restaurant Managers:
- Work closely with restaurant managers to answer any questions regarding invoices, payment status, or discrepancies. Ensure that managers have all the information they need to approve invoices in a timely manner.
- Proactively address any challenges and offer solutions for smoother invoice processing.
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Email Management and Quick Issue Resolution:
- Monitor and manage email communications related to accounts payable issues, responding promptly to vendor inquiries, internal questions, and other payment-related concerns.
- Address situations swiftly to ensure that invoices are processed on time and payment issues are resolved quickly to maintain strong vendor relationships.
Must Haves:
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Prepared, Focused, and Motivated: Must be detail-oriented and able to handle multiple tasks in a fast-paced restaurant environment. The ideal candidate should be proactive, organized, and capable of working independently while managing high invoice volumes.
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Tech-Savvy: Comfortable with accounting software (e.g., QuickBooks, Sage, or similar platforms) and proficient in using email and digital communication tools. Must be open to learning new systems and tools as needed.
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Effective Communicator: Ability to work with various stakeholders, including restaurant managers and vendors, to resolve any invoice-related issues quickly and efficiently.
Qualifications:
- High school diploma or equivalent required; associate degree in accounting or related field preferred.
- Previous experience in an accounts payable role, preferably in the restaurant or hospitality industry.
- Strong attention to detail and the ability to handle large volumes of transactions.
- Excellent organizational and time-management skills.
- Basic understanding of accounting principles.
- Strong problem-solving abilities and a focus on customer service.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.