HRI Admin POST NUMBER: 433963
Columbus, OH (hybrid)
6-month contract-to-hire
Pay range: $60-$70/hr
Job Description:
We are seeking an experienced and highly motivated HSI - Administrative Applications Specialist with expertise in UKG (Ultimate Kronos Group) and QGenda platforms to join our dynamic team. The role involves managing, supporting, and enhancing administrative applications, ensuring they run efficiently and effectively within the organization. The ideal candidate will possess a strong understanding of workforce management systems, scheduling tools, and integration with other administrative functions.
Key Responsibilities:
Application Management: Administer, configure, and maintain the UKG and QGenda applications, ensuring they align with organizational needs and workflows.
System Support: Provide technical support to end-users, troubleshoot issues, and resolve application-related problems in a timely manner.
Customization & Configuration: Assist in the setup, customization, and configuration of UKG and QGenda to meet business requirements. This includes working with business stakeholders to understand needs and translating them into system configurations.
Training & Documentation: Develop user training materials and conduct training sessions to ensure all staff can effectively use UKG and QGenda. Create and maintain system documentation and process guides.
Integration: Work with IT and other departments to ensure seamless integration between UKG, QGenda, and other internal systems (e.g., HRIS, payroll, scheduling).
Reporting & Analysis: Develop and run reports using UKG and QGenda to support decision-making processes. Analyze trends, gather insights, and make recommendations for system improvements.
System Upgrades: Coordinate with vendors and internal teams to test, implement, and deploy software upgrades and patches for UKG and QGenda systems.
Security & Compliance: Ensure that applications are used in compliance with organizational policies, data privacy regulations, and industry best practices.
Continuous Improvement: Stay up-to-date with the latest trends and updates in UKG, QGenda, and administrative applications. Suggest process improvements and system enhancements to streamline operations.
Experience:
- Minimum of 3-5 years of experience working with UKG (Ultimate Kronos Group) and QGenda in an administrative or IT support role.
- Demonstrated experience in the administration, configuration, and support of workforce management and scheduling tools.
Technical Skills:
- Strong knowledge of UKG (Time and Attendance, Workforce Management, Scheduling) and QGenda (Healthcare scheduling) platforms.
- Familiarity with HRIS systems, payroll, and other administrative applications.
- Strong understanding of data reporting and analysis tools (e.g., Excel, SQL).
- Problem Solving & Troubleshooting: Ability to analyze issues, troubleshoot, and propose solutions quickly and effectively.
Communication Skills: Strong verbal and written communication skills. Ability to train and support users at all levels of the organization.
Attention to Detail: Meticulous attention to detail with a focus on accuracy and compliance in system configurations, data entry, and reporting.
Project Management: Ability to handle multiple tasks and projects simultaneously, while meeting deadlines and maintaining a high level of service.
Desired Qualifications:
- Experience with additional workforce management software or enterprise resource planning (ERP) systems is a plus.
- Previous experience working in a healthcare or large organization environment, specifically with scheduling and workforce management processes.
- Knowledge of system integration and API connections between applications.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.