Accounts Payable Specialist POST NUMBER: 442982
The AP Specialist will manage high-volume accounts payable operations while ensuring accurate allocation across multiple business units and service lines. This role requires strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced, evolving environment.
KEY RESPONSIBILITIES
- Process and manage high-volume accounts payable transactions while maintaining accuracy and timeliness
- Perform complex allocation of expenses across multiple locations and service lines
- Conduct thorough invoice review, verification, and approval routing through corporate systems
- Execute account reconciliations and resolve discrepancies
- Collaborate with Operations teams to obtain necessary approvals and clarifications
- Maintain organized documentation and ensure compliance with company policies
- Research and resolve account discrepancies using chart of accounts knowledge
- Support process improvement initiatives during periods of organizational change
REQUIRED QUALIFICATIONS
- Proven experience in accounts payable, with leadership experience preferred
- Strong understanding of accounting principles and chart of accounts
- Experience with expense allocations across multiple business units
- Proficiency in corporate-wide financial systems and platforms
- Demonstrated ability to manage multiple priorities in a fast-paced environment
- Strong analytical and problem-solving skills
- Excellent attention to detail and organizational abilities
- Proactive approach to identifying and resolving issues
- Effective communication skills and ability to work cross-functionally
DESIRED ATTRIBUTES
- Quick learner who can adapt to new processes and systems
- Self-starter with strong initiative to ask questions and ensure accuracy
- Ability to thrive in a rapidly growing, dynamic environment
- Comfortable with process changes and organizational evolution
- Strong work ethic and commitment to excellence
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.