Grant Accounting Specialist POST NUMBER: 308263
Vaco is hiring for a Grant Accounting Specialist role in Elyria OH
Salary: 55-65,000/yr
Hybrid Schedule
Grants Accounting Specialist
Job Summary
The Grants Accounting Specialist supports the fiscal integrity of college grant and restricted accounts by providing accounting, financial reporting, and compliance assistance to the Grants Accounting Manager, campus community, and external partners. This role reviews transactions, recommends expenditure classifications and journal entry adjustments, and helps ensure compliance with applicable grant requirements and accounting procedures.
Key Responsibilities
Grant Accounting & Financial Reporting
- Review transaction details and propose journal entry transfers for review and posting.
- Review Time and Effort reports for restricted-fund employees, identify compliance issues, and recommend General Ledger corrections in coordination with the Grants Accounting Manager and program financial managers.
- Ensure timely and accurate processing of transactions, billings, collections, reconciliations, and financial reports for restricted accounts.
- Prepare financial reports for assigned federal, state, local, and privately funded grants, contracts, and gifts for review and approval.
- Maintain accurate restricted financial records and conduct monthly reconciliations of assigned grants and contracts.
- Assist with maintaining complete, accurate, and auditable grant documentation.
Grant Compliance & Award Management
- Apply appropriate accounting procedures to support compliance with grant regulations and cash management requirements.
- Assist campus departments and external partners with proper procedures for restricted-fund activities and expenditures.
- Support grant-related inquiries, audits, reviews, and documentation requests as assigned by the Grants Accounting Manager.
- Help ensure expenditures are appropriately classified, documented, and reported in accordance with applicable requirements.
Collaboration & Campus Support
- Coordinate financial activities with employees responsible for administering restricted programs.
- Serve as a liaison between the accounting department, campus community, and external partners to support grant-related activities.
- Provide guidance on accounting procedures, expenditure classifications, and financial reporting requirements.
Overview
- Completes assigned tasks independently and explains policies and procedures to others.
- Identifies and resolves well-defined problems and recommends solutions to improve efficiency and effectiveness.
- May recommend or implement process improvements and contribute ideas related to policies, procedures, service quality, and operational efficiency.
Knowledge and Skills
- Continues to develop and apply professional and theoretical expertise.
- Applies college policies and procedures to resolve a variety of accounting and operational issues.
Complexity and Impact
- Handles moderately complex problems requiring analysis of multiple factors.
- Builds productive internal and external working relationships.
- Exercises judgment within established procedures and practices to determine appropriate actions.
- Implements or recommends moderate process and system improvements to resolve issues and enhance effectiveness.
Supervision and Autonomy
- Works under general supervision and follows established procedures and protocols.
- Work is reviewed for sound judgment, accuracy, and overall adequacy.
- May provide general guidance, direction, or training to junior staff.
Required Education & Experience
- Bachelor’s degree.
- Two to three years of related experience.
- Additional job-specific training may be required.
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.