Payroll-HRIS - Consultant POST NUMBER: 308355
Payroll Systems Implementation Consultant
Location: San Antonio, TX / Remote with Travel
Employment Type: Consulting
Start: ASAP
Project Duration: Through July 2027 go-live, with potential 2-month hypercare extension
Travel: Onsite in San Antonio during Week 1, then approximately 2–3 days monthly, with the potential for increased onsite support during training and go-live
The Opportunity
Vaco is partnering with a rapidly growing organization to identify an experienced Payroll Systems Implementation Consultant to support a major HR and payroll technology transformation.
The organization is transitioning from ADP to Paycor across payroll, onboarding, performance management, and other components of the employee lifecycle. This is a highly visible consulting engagement supporting a lean HR/payroll team during a period of significant anticipated growth.
The consultant will initially focus on understanding the current payroll environment, cleaning and structuring data, documenting processes, and preparing the organization for conversion. As the Paycor implementation progresses, this individual will serve as the internal HR/payroll team's primary representative in the project, partnering closely with Paycor's technical and project management resources.
This is not simply a payroll processing role. The ideal consultant is a hands-on payroll professional who understands system conversions and can independently drive projects forward.
What You'll Do
- Support the migration from ADP to Paycor, representing the internal HR/payroll team throughout the implementation
- Assess and learn the existing payroll environment, processes, data structure, and integrations
- Clean, organize, validate, and structure payroll and employee data in preparation for conversion
- Help coordinate data movement and validation between ADP, Microsoft Dynamics 365, and Paycor
- Gather information from multiple stakeholders and sources and translate it into clear documentation and implementation requirements
- Partner with Paycor technical resources and project management teams throughout the conversion
- Manage timelines, dependencies, issues, testing, and follow-up activities to keep the project moving toward completion
- Lead or support User Acceptance Testing (UAT) and document results and required corrections
- Validate payroll data and processes throughout the conversion process
- Support multi-state payroll compliance across states including Texas, New Jersey, New York, Florida, Idaho, and Washington, D.C.
- Develop training materials and train HR and operations teams on new processes and system functionality
- Provide additional onsite support during training, implementation, go-live, and potentially hypercare
- Balance multiple priorities and shift between hands-on payroll work, data cleanup, testing, documentation, and project management as needed
What We're Looking For
- 4 years of progressive payroll experience
- Bachelor's degree
- Strong hands-on experience with ADP
- Experience with Paycor, ideally including an ADP-to-Paycor implementation or conversion
- Previous payroll or HRIS system conversion/implementation experience
- Strong understanding of multi-state payroll and compliance
- Experience with data conversion, validation, cleanup, and reconciliation
- Hands-on UAT/testing experience
- Experience developing documentation and training end users
- Strong Excel skills
- Proven project management skills, including the ability to coordinate multiple stakeholders and drive deliverables through completion
- Excellent communication and collaboration skills
- Highly detail-oriented and organized
- Comfortable gathering information from different sources and creating structure where processes or documentation may not yet exist
- Ability to work independently in a lean environment with limited handholding
- Flexible, agile, and comfortable shifting priorities as implementation needs evolve
Preferred Qualifications
- Previous ADP-to-Paycor conversion experience
- Experience supporting payroll system implementations in a rapidly growing organization
- Experience with Microsoft Dynamics 365
- Experience supporting payroll system go-live and post-implementation hypercare
- Experience training HR, payroll, or operational teams
Why This Project?
This consultant will have the opportunity to play a significant role in a major payroll and HR technology transformation. With a lean internal team and substantial organizational growth expected, this individual will have meaningful ownership of the project and serve as a key partner to leadership throughout the implementation.
Travel expectations: Candidates may reside outside of San Antonio. The consultant must be available to work onsite in San Antonio during the first week of the engagement and should expect periodic travel to San Antonio, initially around a few days per month. Additional onsite support may be required as the organization enters training, go-live, and hypercare.
Key Technology
- ADP
- Paycor
- Microsoft Dynamics 365
- Microsoft Excel
Project Timeline
- Start: ASAP
- Initial phase: Current-state assessment, data cleanup, documentation, and implementation preparation
- Conversion/implementation: Increasing Paycor involvement as the project progresses
- Target go-live: July 1, 2027
- Potential extension: Approximately two months of post-go-live hypercare
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
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Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
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