AP PREPARER (ASSOCIATE, CLIENT ACCOUNTING) POST NUMBER: 308499
Associate, Client Accounting (Accounts Payable)
Location: San Francisco, CA
Schedule: Hybrid | 3 days onsite, 2 days remote
Compensation: $115,000–$130,000 base bonus
Employment Type: Full-Time, Direct Hire
About the Opportunity
We are partnering with an established, privately held organization in San Francisco seeking an experienced Accounts Payable professional to join its growing accounting team.
This opportunity is ideal for someone who enjoys managing complex AP processes, working across multiple entities, and taking ownership of their responsibilities in a collaborative, professional environment.
The organization offers a stable work environment, competitive compensation, strong benefits, and opportunities for continued professional development.
Key Responsibilities
- Manage accounts payable activities, including invoice review, coding, approvals, and payment processing.
- Review and accurately code invoices to the appropriate general ledger accounts and entities.
- Handle expense allocations across multiple entities, departments, and projects.
- Prepare payment batches, process electronic payments, and assist with wire transfers.
- Research and resolve invoice discrepancies, payment issues, and coding questions independently.
- Maintain accurate AP records, supporting documentation, and transaction details.
- Assist with account reconciliations, reporting, and general ledger activity.
- Prepare Excel reports and payment summaries for management review.
- Collaborate with accounting and internal business teams to ensure timely and accurate processing.
- Identify opportunities to improve AP workflows, internal controls, and overall efficiency.
Qualifications
- Minimum 2–3 years of hands-on accounts payable experience in a complex, multi-entity or high-volume environment.
- Strong understanding of invoice coding, GL allocations, payment processing, and AP procedures.
- Ability to independently research discrepancies, troubleshoot issues, and manage priorities.
- Strong communication skills with a professional, proactive, and service-oriented approach.
- Excellent organizational skills, attention to detail, and follow-through.
- Proficiency in Microsoft Excel; experience with VLOOKUPs and pivot tables preferred.
- Experience with ERP systems and AP automation platforms; Sage Intacct or BILL experience is a plus.
- Comfortable adapting to new technology, systems, and evolving processes.
- Bachelor's degree in Accounting, Finance, or a related field preferred but not required.
Compensation & Benefits
- Strong Benefits
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.