Finance Manager POST NUMBER: 308751
Role Title: Finance Manager
Location: Remote, East Coast hours- Travel required
Travel: Monthly 4-day in-person meetups in London or Paris, plus 2 annual multi-day summits
Salary: $150,000 base plus equity
About the Company
Our client is a mission-driven, frontier-AI research and development organization applying foundational AI models to advance biological understanding and accelerate scientific breakthroughs. Backed by substantial long-term capital and led by world-class AI model builders, the company operates with a fast, high-throughput feedback loop between cutting-edge computational models and physical experiments.
The company is building a lean, high-ownership team where early hires help define organizational strategy, operational playbooks, and long-term trajectory.
About the Operations & Finance Team
The client views Finance, People, and Operations not as traditional overhead, but as commercially oriented product teams where the company is the customer and employees are the internal users.
- Front End: The team prioritizes intuitive user experience (UX/UI), selecting tools and building processes that maximize productivity and seamless collaboration.
- Back End: The team leverages deep domain expertise, prioritizing AI enablement, automation, and scalable systems built on data and internal feedback.
About The Role
The client is seeking a Finance Manager who combines rigorous US GAAP technical expertise with a modern, AI-first builder mindset.
This role offers extraordinary operational exposure and rapid career growth. The incoming leader will own the financial integrity of an international multi-entity group while using AI agents and modern tooling to automate daily workflows. As performance and precision are demonstrated, this role will progressively take on strategic corporate initiatives, including equity management, corporate structure, and international governance.
Key Responsibilities
Accounting, Reporting & Audit Ownership
- Maintain absolute accuracy of financial data across international multi-entity structures, managing complex transactions, intercompany accounting, and consolidations.
- Own a swift, rigorous monthly close process, alongside internal management reporting and external investor reporting.
- Lead all technical US GAAP accounting matters, statutory compliance, and clean, efficient external audit engagements across all legal entities.
Financial Operations, Systems & AI Automation
- Manage day-to-day financial operations, including AP/AR, payroll execution, treasury, and global cash management.
- Manage relationships with external audit firms, legal counsel, tax advisors, and accounting partners.
- Administer and scale the company's tech stack (NetSuite, Ramp, Gusto, Payfit, Remote, Perk, etc.).
- Proactively redesign and upgrade financial workflows using AI tools, agents, and automation protocols to maximize accuracy and operational speed.
Tax Strategy & Investor Relations
- Support US and international tax optimization strategies, assessing the tax implications of key corporate decisions.
- Prepare comprehensive investor updates and financial communications alongside executive leadership.
Requirements & Qualifications
- Credentials & Accounting Mastery: Active CPA with a strong public accounting/audit background, deep fluency in US GAAP, and direct experience preparing audited financial statements.
- Systems Proficiency: Hands-on experience administering and building workflows within NetSuite.
- AI & Automation Mindset: Proven track record of building financial automations and leveraging AI tools to increase workflow accuracy and speed.
- International & Entity Experience: Familiarity with multi-entity, international accounting and managing external vendor/advisory relationships.
- Problem-Solving & Communication: Self-starter with a solution-oriented mindset who excels operating in ambiguity; exceptional communicator capable of simplifying complex financial concepts for non-finance stakeholders.
- Workplace Presence & Travel: Ability to work remotely across North American or European time zones, with a commitment to travel to London or Paris monthly for 4 days, as well as two longer company summits annually.
Operating Principles & Core Competencies
- Excellence & Precision: High attention to detail with a dedication to accuracy in all financial deliverables without relying on secondary reviews.
- Radical Accountability: Total ownership of assigned workstreams—fixing root causes and building preventative systems when challenges arise.
- Speed & Momentum: Treats deadlines as firm commitments and operates with high velocity in a fast-paced research environment.
- Proactive Context & Communication: Captures organizational knowledge effectively, overcommunicates across a remote team structure, and responds with promptness and clarity.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.