Accounts Payable Specialist POST NUMBER: 307520
Accounts Payable Specialist
Job Type: 6-Month Contract (Possibility of Extension)
Location: Surrey, BC
Job Overview
We are looking for a detail-oriented Accounts Payable Specialist to join the accounting team of one of our manufacturing clients in Surrey, BC. The successful candidate will be responsible for day-to-day accounts payable and basic accounting functions, including invoice processing, purchase order matching, expense report reconciliation, vendor payments, and job cost allocations.
This role requires strong organizational skills, attention to detail, and the ability to collaborate with accounting and purchasing teams to ensure accurate and timely financial transactions within a manufacturing environment.
Key Responsibilities
· Review vendor invoices, match them against purchase orders and packing slips, investigate discrepancies, and enter approved invoices into the accounting system.
· Reconcile and post accounts payable batches in the accounting system.
· Process field service expense reports, including reviewing, reconciling, allocating expenses to job costs, and entering them into the accounting system.
· Receive and process purchase order line items drop-shipped directly from vendors to customers.
· Reconcile and process weekly UPS billing statements.
· Review and process internal and intercompany Less-Than-Truckload (LTL) freight invoices.
· Review and process multi-site utility invoices.
· Provide transaction support to purchasing department employees as required.
· Prepare accounts payable checks and obtain the necessary authorized signatures.
· Maintain and replenish petty cash funds as required.
· Create jobs in the expense tracking system to support accurate job cost allocation.
· Upload and maintain accounts payable documentation in the electronic filing system.
· Assist with month-end and year-end closing activities.
· Support internal and external audits by providing required documentation and information.
· Perform other accounting and administrative duties as assigned.
Qualifications & Requirements
· High School Diploma or GED required.
· Basic knowledge of accounting principles and accounts payable processes.
· Experience with invoice processing, purchase order matching, and account reconciliations is an asset.
· Familiarity with accounting software and electronic filing systems.
· Strong attention to detail and accuracy.
· Good organizational, time management, and problem-solving skills.
· Ability to investigate and resolve invoice and payment discrepancies.
· Strong communication and interpersonal skills.
· Ability to work independently and collaboratively within a team environment.
What We’re Looking For
The ideal candidate is organized, dependable, and detail-oriented, with a strong understanding of accounts payable procedures. Previous experience working in a manufacturing environment is highly preferred, along with the ability to manage multiple transactions, maintain accuracy, and meet deadlines.
Apply Today
Interested candidates can submit their application through our careers page or contact:
Vaishnavi Vadivelu
Email: vaishnavi.vadivelu@vaco.com
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
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Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.