Leasing Administrator POST NUMBER: 309480
Commercial Real Estate & Lease Manager
Location: Green Bay, WI
Travel: Approximately 10%, with occasional overnight travel
Schedule: On-site / Green Bay area
A growing organization in the Green Bay area is seeking a Commercial Real Estate & Lease Manager to take ownership of its commercial leasing and real estate activities during a period of significant expansion.
This is a highly visible, hands-on role responsible for the full lifecycle of the company’s real estate portfolio, from identifying and evaluating potential locations through lease administration, landlord relationships, and move coordination. With approximately 20 moves anticipated over the next 18 months, this person will play a key role in supporting continued organizational growth.
What You’ll Do
- Lead the commercial real estate search and site-selection process, including touring potential properties, evaluating locations, assessing costs, and recommending sites based on operational and long-term business needs.
- Manage commercial lease administration, including lease agreements, amendments, renewals, extensions, estoppels, notices, and critical dates.
- Own the financial administration of leases, including reviewing and processing rent, CAM charges, insurance payments, and other lease-related expenses.
- Build and maintain strong relationships with landlords, property managers, brokers, vendors, and internal stakeholders.
- Coordinate physical moves once new locations are selected, partnering across departments to keep timelines, logistics, and facility updates on track.
- Maintain the company's facility and vehicle lease portfolio, ensuring documentation and records are accurate and current.
- Manage insurance documentation and vendor certifications, including certificates of insurance and related compliance requirements.
- Utilize Visual Lease to maintain lease information, track critical dates, review payments, manage documentation, and support reporting.
- Support project planning and tracking through Smartsheet and other internal systems.
- Coordinate incident documentation and communication involving company vehicles, facilities, property, and insurance carriers.
- Support additional real estate, facilities, and risk-management initiatives as needed.
What We’re Looking For
- Bachelor’s degree required.
- Strong experience with commercial real estate, leasing, and lease administration.
- Experience reviewing and interpreting commercial lease agreements and related documentation.
- Knowledge of rent, CAM reconciliations, lease payments, renewals, insurance requirements, and landlord/property management relationships.
- Ability to evaluate potential locations and effectively coordinate the site-selection process.
- Strong communication and relationship-management skills with the ability to work across multiple departments and outside partners.
- Highly organized with the ability to manage multiple active projects, locations, deadlines, and competing priorities.
- Comfortable working independently and taking ownership of projects from start to finish.
Technology
Experience with the following is helpful:
- Microsoft Dynamics 365
- Visual Lease
- Smartsheet
- Microsoft Outlook
- Management Reporter
- Paylocity
- Focus
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.