Legal Assistant POST NUMBER: 307961
Legal Assistant
Location: Downtown Cincinnati, OH
Schedule: Monday–Friday, 35-hour workweek
Compensation: $50,000–$55,000 annually
Employment Type: Direct Hire
Work Arrangement: Fully onsite initially; potential for one remote day per week after a successful 90-day probationary period
Start Date: ASAP
Position Overview
We are seeking a detail-oriented Legal Assistant to provide administrative and legal support to multiple attorneys within a professional legal environment. This individual will assist with intellectual property and patent-related matters, prepare and file legal documents, maintain attorney calendars and deadlines, and provide general administrative support.
The ideal candidate has prior legal or law firm experience, excellent organizational skills, and the ability to manage multiple priorities while ensuring important deadlines are consistently met. A paralegal certificate is preferred but not required.
Key Responsibilities
- Provide comprehensive legal administrative support to multiple attorneys.
- Prepare, review, and electronically file patent documents with the U.S. Patent and Trademark Office (USPTO).
- Draft legal documents, correspondence, and responses.
- Organize, maintain, and update legal files and documentation.
- Manage attorney calendars, docket deadlines, and filing schedules.
- Assist with patent searches and intellectual property-related procedures.
- Monitor deadlines and follow up to ensure timely completion of legal filings and assignments.
- Provide time entry, billing, and other administrative support.
- Handle confidential information with professionalism and discretion.
- Perform additional administrative and legal support duties as needed.
Qualifications
- High school diploma or equivalent required.
- Previous legal or law firm experience highly preferred.
- Experience supporting attorneys, in-house counsel, or senior-level executives will also be considered.
- Paralegal degree or certificate preferred but not required.
- Familiarity with intellectual property procedures and patent documentation preferred.
- Strong written and verbal communication skills.
- Excellent attention to detail and time-management skills.
- Ability to manage multiple assignments and meet strict deadlines.
- Significant experience with Microsoft Office applications.
- Strong organizational skills and ability to work independently.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.