Senior Accounting Operations Manager POST NUMBER: 442486
Senior Accounting Operations Manager
Our client, a leading medical device company specializing in innovative treatments for hypertension, is seeking a Senior Accounting Operations Manager to oversee the Accounts Payable (AP) and Payroll functions. This role offers an exciting opportunity to contribute to a rapidly growing company with ambitious revenue goals and significant growth plans in the coming years. The ideal candidate will have experience managing AP and payroll teams, implementing process improvements, and supporting a complex ERP system. This position is based in Palo Alto, requiring four days per week on-site, and offers opportunities for career growth with a path to Assistant Controller.
Responsibilities:
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Accounts Payable & Payroll Management:
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Lead day-to-day activities for full-cycle U.S. Accounts Payable processing.
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Review bi-weekly payroll cycles and ensure headcount and compensation changes are accurately reflected and posted to the general ledger (GL).
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Supervise AP and payroll departments, fostering team development and skill-building.
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Administer the Concur employee expense reimbursement system.
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Review and approve payroll accruals, benefits accruals, PTO accruals, and other employee expense-related journal entries.
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Process Improvement & System Implementation:
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Complete the implementation of a redesigned procure-to-pay process, driving continuous improvements and addressing any post-deployment issues.
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Serve as the primary point of contact for the company's P-card and T&E card provider and manage the company credit card programs.
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Develop and document policies and procedures to promote consistency and scalability within the accounting department.
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Collaborate with international teams to ensure consistency and share best practices.
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Become an expert in the company's ERP system, maximizing its efficiency and capabilities.
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Financial Reporting & Collaboration:
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Respond to employee and vendor inquiries related to payments and expense reimbursements.
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Review check runs, ACH payments, and wire transfers for third-party vendors.
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Respond to audit requests and prepare necessary deliverables.
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Work with internal stakeholders to clear bottlenecks in the procure-to-pay process and ensure timely execution.
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Provide ad-hoc support to the broader accounting and finance teams as needed.
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Long-term Strategy & Leadership:
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Develop a roadmap for the AP and payroll functions, including technology improvements and resource requirements.
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Lead process improvements and implement best practices to enhance operational efficiency.
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Act as a service provider to the organization, ensuring all outgoing payments comply with company policies and accounting standards.
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Requirements:
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Bachelor’s degree in Business or Accounting required.
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Proven experience overseeing AP and payroll functions in a fast-paced environment.
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Ability to handle sensitive and confidential material with integrity and good judgment.
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Exceptional multitasking and organizational skills.
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Collaborative team player with excellent communication skills.
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Highly detail-oriented with the ability to summarize information succinctly for upper management.
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Experience using complex ERP systems, with QAD experience preferred.
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ERP implementation experience is a plus.
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Experience with ADP Workforce Now and/or Workday preferred.
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Experience with Concur expense reimbursement and administration preferred.
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Proficiency with MS Office applications.
Compensation:
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure: $140K - $190K per year. The individual may also be eligible for discretionary bonuses.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.