AP Manager (Pittsburgh) POST NUMBER: 309867
Accounts Payable Manager
Location: Pittsburgh, PA (Hybrid)
Salary: $85,000 - $100,000 Benefits
Employment Type: Direct Hire
We are seeking an experienced Accounts Payable Manager to lead a high-volume AP operation supporting a large, multi-location organization. This is an excellent opportunity for a hands-on leader who thrives in complex environments, can navigate multiple ERP systems, and has a strong background in expense and payment processing.
This role follows a hybrid schedule, with one day per week in-office in Pittsburgh for check runs.
Candidates should be prepared to complete an initial 3-5 week onsite training period.
Responsibilities
- Lead daily accounts payable operations and oversee vendor payment processing.
- Manage and develop a team of approximately 12-13 onshore employees while collaborating with offshore staff.
- Conduct performance reviews, one-on-one meetings, coaching, and employee development activities.
- Oversee high-volume AP processing, supporting approximately 16,000 invoices per month.
- Manage payment runs and weekly check processing.
- Resolve payment issues, rejections, returns, and vendor inquiries.
- Ensure proper expense coding, approvals, and adherence to established AP controls and procedures.
- Support 1099 reporting and compliance activities.
- Drive process improvements and operational efficiencies across AP functions.
- Partner with leadership to maintain accurate reporting, reconciliations, and audit readiness.
Qualifications
- Bachelor's degree in Accounting, Finance, Business, or a related field.
- 5 years of Accounts Payable leadership experience.
- Experience managing at least 8 direct reports within an AP or shared services environment.
- Strong experience with Oracle, DAX, or other large ERP platforms.
- Experience working across multiple ERP systems and complex accounting environments.
- High-volume AP experience with large organizations or enterprise-level operations.
- Strong understanding of expense processing, payment workflows, vendor management, reconciliations, and 1099 reporting.
- Advanced Excel and reporting skills.
- Proven ability to lead teams, improve processes, and adapt quickly to changing business needs.
Preferred Background
- Experience supporting multi-location organizations.
- Experience working with both onshore and offshore teams.
- Strong systems aptitude and ability to quickly learn new processes and technologies.
- Experience in environments with multiple ERP systems and varying accounting workflows.
Top Candidate Profile
Candidates should have:
- Strong Oracle expertise.
- Large-volume AP operations experience.
- Proven people-management experience (8 direct reports preferred).
- Ability to work across multiple ERP systems.
- Strong adaptability and ability to learn quickly in a complex environment.
By applying, candidates may be considered for future opportunities with Vaco/Highspring that match their qualifications. Applicants may also be subject to an initial AI-assisted screening to confirm minimum job requirements before recruiter and hiring manager review.
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.