Payroll and HR Specialist POST NUMBER: 444438
Payroll:
- Independently manage end-to-end payroll processing on a weekly, bi-weekly, and semi-monthly basis, ensuring accuracy, timeliness, and compliance across multiple employee classifications and jurisdictions
- Audit payroll data prior to processing, including time and attendance records, bonuses, stipends, retroactive pay, and adjustments to ensure data integrity and adherence to company policies and labour laws
- Act as the primary liaison with our payroll service provider (ADP)
- Serve as the primary point of contact for payroll-related audits both internal and external. Prepare and deliver necessary documentation and reports
- Configure and maintain payroll systems (e.g., ADP Workforce Now and Team Pay), including pay codes, deduction settings, tax jurisdictions, general ledger mapping, and system upgrades or transitions
- File and reconcile payroll tax reports and remittances as necessary
- Partner with Finance and Accounting to ensure proper payroll journal entries, account reconciliations, and quarterly/year-end close activities are accurate and completed on time
- Research and resolve more complex payroll issues, such as, wage corrections, leave payouts, health benefit deductions, off-cycle payments, and compliance discrepancies
- Review, calculate, and process termination pay, ensuring compliance with applicable law regarding final paycheck timelines and accrued leave payouts
- Maintain, monitor, and improve internal controls and procedures related to payroll processes to ensure compliance and mitigate risk
- Stay informed and advise leadership of upcoming changes to payroll-related regulations or industry best practices; recommend and implement updates to policies and procedures as needed.
- Assist with employee onboarding and offboarding processes, including new hire meetings and documentation, benefit enrollment, and exit interviews
- Maintain accurate and compliant employee records, including updates to personal information, pay rates, and benefits selections
- Provide guidance and support to employees regarding benefits, payroll inquiries, and other HR-related matters
- Ensure compliance with HR-related laws
- Assist with employee performance reviews, training, and other HR functions as needed
- Prepare and submit government filings as necessary
- Generate and analyze payroll-related reports, including payroll previews, journal entries and compensation analysis
- Working with ADP, ensure compliance with all applicable laws and regulations, including those specific to payroll and HR
- Maintain confidentiality and safeguard sensitive employee information at all times
- Stay current on payroll best practices and HR trends to ensure efficient and compliant processes
- Work with our Head Office in the use and implementation of Success Factors for our local company
- Assist Finance and Management in forecasting and budgeting future costs and needs
- Provide general administrative support to the HR team as needed
- Assist with special HR projects, audits, and other tasks as assigned
About You
- Bachelor's degree in Human Resources, Business Administration, Finance, or a related field (preferred).
- Minimum of 3 years of experience in Canadian payroll processing and HR support, ideally within the insurance or financial services sector.
- Experience with payroll software (e.g., ADP, Paycor, Ceridian, etc.) and HRIS (e.g. SAP Success Factors) systems.
- Excellent Microsoft EXCEL skills
Salary Range
$75,000 - $85,000/year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #444438.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.