Project Coordinator POST NUMBER: 445137
Project Coordinator ~ 1-3 years experience
100% in office | Dublin, OH
Summary:
We are seeking a motivated and detail-oriented individual with 1–3 years of experience in manufacturing, logistics, or supply chain to support customer accounts and production coordination activities. This entry-level to early-career role serves as a critical link between customers, manufacturing teams, and internal departments to ensure the successful delivery of new products and support ongoing production needs. The ideal candidate is proactive, professional, and eager to grow within a fast-paced environment.
Key Responsibilities:
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Serve as a primary point of contact for assigned customer, assisting with order coordination, production planning, and issue resolution.
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Support new product launches by coordinating schedules, tooling, packaging requirements, and ensuring parts and materials are ready on time.
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Track and manage changes related to part numbers, vehicle builds, design updates, and customer requests.
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Collaborate with internal departments such as engineering, production control, and quality to address issues and ensure smooth operations.
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Help manage documentation such as purchase orders, shipping documents, and customer specifications.
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Monitor and follow up on open issues, including late design changes, delivery challenges, and billing discrepancies.
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Work with quality teams to support problem-solving efforts and customer communications related to quality concerns.
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Assist in cost-saving initiatives by coordinating customer approvals for process or design updates.
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Provide clear, logical explanations for pricing or schedule changes to both internal teams and external customers.
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Perform administrative tasks and other duties as assigned to support customer and production functions.
Qualifications:
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1–3 years of experience in a relevant field (automotive, construction, logistics, manufacturing, or supply chain).
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Bachelor’s degree preferred (Business, Supply Chain, Operations, or a related field).
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Strong communication and interpersonal skills, with the ability to work collaboratively across teams.
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Excellent organization, time management, and attention to detail.
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Customer-focused mindset with the ability to problem-solve and handle multiple priorities.
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Proficient in Microsoft Office tools, particularly Excel, Word, and PowerPoint.
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Willingness to learn and grow in a cross-functional, team-oriented environment.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.