Payroll Lead POST NUMBER: 445617
- Lead the preparation and processing of the client’s bi-weekly payroll processing activities to ensure an accurate payroll, this includes the processing of special payments, such as Involuntary Terminations, SUB plan payments, various government retention payment programs and other off cycles as needed
- Ensure accurate and timely completion of Record of Employment forms (ROEs)
- Responsible for auditing and reconciling payroll reports, ensuring data integrity, including hours, approvals, salary increases, transfers, new hires, terminations and seniority calculations
- Conduct regular and ad-hoc reviews of payroll set-up and processes to identify deficiencies and recommend enhancements for improved efficiency and compliance
- Act as the subject matter expert on all payroll system configuration issues, payroll system features and enhancements
- Ensure compliance with Collective Agreements, CRA Regulations, ESA, OHA requirements, and internal policies and test and implement necessary changes
- Work with Finance on various tasks regarding payroll, General Ledger, government reporting requirements, and various planning and budgeting requirements
- Responsible for the creation and testing of new codes to enhance the automation and efficiency of the system
- Investigate and resolve coding discrepancies and exceptions, developing plans for necessary changes
- Create, document and update new and existing workflows and standard operating procedures
- Ensure the client is prepared for the annual audits, liaise with external financial auditors to provide documentation and answer questions and concerns
- Lead the Year End payroll function, including balancing of T4’s, T4A’s, T2200
- Lead the Year End Member Data Collection for HOOPP to ensure pension information is accurate and reported correctly.
- In collaboration with Dayforce managed services, complete the WSIB Year End Remittances Summary, EHT Year End Statement etc
- Completes annual Public Service Salary Disclosure (PSSD)
- Research, initiate and lead new system function implementations and improvements such as Time off module, document cloud etc
- Provide coaching and technical guidance and training to new and existing managers on system features, enhancements and payroll-related legislation
- Serve as the subject matter expert and primary contact for payroll related inquiries, providing support for employees.
- Ensuring ongoing HRIS and Payroll security by promptly managing user access and recommending future enhancements to strengthen data integrity and protection across the organization
- Audit HOOPP codes in different scenarios and ensure deductions are correctly configured and are properly calculated and reported in accordance with the Pension Act and the HOOPP plan policy
- Responsible for data extractions, creating ad hoc reports and analyzing data as required by different stakeholders.
- Administer the direct debit process, ensure all information is in place to directly debit employee’s bank account for HOOPP and benefits premiums
- In collaboration with the Total Rewards Specialist responsible for the full cycle administration of the Desjardins ASO benefits, ensuring premiums are accurate, reconciling against the payroll and ensuring benefits are recorded correctly. As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care. The responsibilities described above are representative and are not to be construed as all-inclusive
About You
- Undergraduate Degree in Human Resources, Finance Business Administration, Accounting, Economics, or a related discipline.
- Certified Payroll Compliance Practitioner (National Payroll Institute) required.
- Five (5) years’ experience running full cycle payroll (preferably with an excess of 1,000 employees).
- Experience with timecards administration.
- Experience administrating Defined Benefits Pension Plans.
- Experience with full cycle benefits administration.
- Proficiency in using Microsoft Excel and payroll database applications is required; Dayforce payroll system experience is an asset.
- Experience working in a unionized environment with multiple collective agreements preferred.
- Previous experience working in a health care setting preferred.
- Strong interpersonal skills with sound written and verbal communication skills. Must be able to handle sensitive issues in a professional manner.
- Experience in dealing with the public, handling inquiries, and working in a deadline-oriented environment is required.
- Attention to detail and accuracy is essential along with well-established organization skills and the ability to handle multiple tasks and responsibilities while
Salary Range
$80,000 - $98,000/year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #445617.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.