Lead Payroll Administrator POST NUMBER: 445955
Role Summary:
We are seeking an experienced and detail-oriented Senior Payroll Administrator to oversee end-to-end payroll operations for approximately 800 U.S.-based employees. This role plays a key part in ensuring payroll accuracy, compliance, and timely execution. You will serve as the main point of contact for payroll inquiries and work closely with internal teams and third-party providers to support seamless payroll operations.
Key Responsibilities:
- Manage and process multiple bi-weekly payrolls with a high level of accuracy and timeliness.
- Serve as the primary contact for all payroll and timekeeping matters, including troubleshooting discrepancies and resolving employee issues.
- Execute monthly payroll closing tasks, including journal entries, benefit accruals, and reconciliation of payroll-related accounts.
- Drive process improvements by evaluating, updating, and communicating payroll procedures to enhance accuracy and efficiency.
- Collaborate with HR team members to validate and maintain accurate payroll data.
- Issue off-cycle payments and ad hoc disbursements as necessary.
- Prepare year-end reports and ensure timely filing of W-2s and other government-mandated documents.
- Research and register new state and local tax jurisdictions as needed for payroll compliance.
- Partner with payroll service providers to support system upgrades and maintain platform functionality.
- Ensure ongoing compliance with federal, state, and local payroll regulations.
- Communicate payroll updates and process changes to employees and managers in a timely manner.
Qualifications:
- BA in Accounting, Finance, Business, or equivalent combination of education and experience.
- Minimum of 5 years experience in U.S. payroll administration.
- Strong understanding of payroll laws, accounting principles, and tax regulations across various jurisdictions.
- Proven ability to work independently, communicate cross-functionally, and manage sensitive data with discretion.
- Demonstrated success in improving payroll processes, implementing best practices, and maintaining internal controls.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
-
the individual’s skill sets, experience and training;
-
licensure and certification requirements;
-
office location and other geographic considerations;
-
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the referenced salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.