Benefits Administrator POST NUMBER: 446042
A growing people service company is hiring! The People Support Services team ensures that every employee has the resources, care, and support they need to thrive—professionally and personally. We’re looking for a detail-oriented, people-first Benefits Administrator to join a dynamic and supportive team. This is a hybrid role with up to three days in office. This is a temp to hire role.
Position Summary
As a Benefits Administrator, you’ll play a vital role in managing and supporting our employee benefits programs, leave administration, workers’ compensation, and general employee support. This role is perfect for someone who thrives in a structured environment, enjoys solving people-related puzzles, and believes in the power of thoughtful, responsive HR.
You'll work closely with both internal teams and external vendors, helping to ensure our benefits processes are efficient, compliant, and centered on the employee experience.
Key Responsibilities
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Benefits Administration: Manage employee benefits programs including Medical, Dental, Vision, Retirement, and Voluntary plans (enrollments, changes, terminations, COBRA).
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Billing & Reimbursements: Reconcile benefit invoices and process payments including wellness reimbursements, Live Scan and TB test reimbursements, and CPDO credit card transactions.
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Leaves Management: Administer employee leaves including FMLA, PDL, and other available types; guide employees through processes with clarity and care.
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Workers Compensation: Coordinate claims and provide employees with clear instructions for treatment and follow-up.
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COVID Protocol Support: Manage time-off procedures, reporting, and related communications.
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Verifications & Inquiries: Respond to employment verifications, EDD forms, and partner organization requests.
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Orientation & Employee Support: Present benefits information during new hire orientation and respond to employee questions related to eligibility, policies, and procedures.
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Compliance & Communication: Ensure compliance with state and federal regulations and communicate updates and policy changes effectively.
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HRIS & Reporting: Enter and update benefits data in the HRIS and collaborate with payroll to ensure accuracy.
What We’re Looking For
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Bachelor’s degree in Human Resources, Business Administration, or related field (preferred)
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3–5 years of experience in benefits administration
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Working knowledge of federal and state laws related to employee benefits and leaves
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Experience with HRIS and benefits enrollment platforms
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Strong attention to detail, organizational skills, and time management
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Excellent written and verbal communication skills
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High level of discretion and respect for confidentiality
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Bilingual in Spanish is a plus
Temp to hire position
$28-30/hr
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.