Benefit and Payroll Administrator POST NUMBER: 446397
Our client is seeking an experienced Benefits & Payroll Administrator to support the administration of employee benefits and manage payroll for a multi-state organization. This role plays a critical part in maintaining the company-wide Human Resources Information System and ensuring accurate, timely payroll processing, including salaries, benefits, taxes, and deductions. The ideal candidate will be detail-oriented, well-versed in benefits administration, and capable of managing payroll in compliance with federal, state, and local regulations.
Employee Benefits Administration
- Lead the weekly payroll file load, audit processes, and 401(k) reconciliation
- Perform a range of benefit accounting tasks, including monthly delinquent loan report management
- Generate reports, analyze data, and present findings clearly and effectively
- Support compliance monitoring for all benefits plans in coordination with the Senior Manager, Benefits
- Assist with audits, annual plan testing, and the administration of 401(k) and health and welfare plans
- Participate in special projects and maintain process documentation for audit and administrative purposes
- Process weekly payroll for a low volume of corporate employees
- Administer and manage the ADP time-off system
- Collaborate with HR, accounting, tax, and other departments to support efficient payroll operations
- Manage the corporate payroll system (ADP)
- Support both internal and external payroll audits
- Prepare and reconcile payroll-related reports and journal entries for the accounting department
- Manage accurate and timely distribution of annual W-2 forms
- Manage registration and remittance of all state payroll taxes and coordinate tax filings through ADP
- Stay current on payroll tax laws, identify and implement process improvements to increase accuracy and efficiency
- Support the accounting department with ad hoc reporting and special projects as needed
- Minimum of 3 years of relevant experience in benefits and payroll within a large organization
- Bachelor’s degree or equivalent experience required; degree in Finance or Accounting preferred
- Excellent interpersonal and communication skills
- Strong analytical skills and attention to detail
- Proficient in ADP and other payroll systems
- In-depth knowledge of payroll laws, regulations, and best practices
- Familiarity with multi-state payroll processing and tax requirements
- Hands on experience with Human Resource Information Systems (HRIS)
- Solid understanding of employee benefit programs and administration
- Proficient in Microsoft Office Suite (Excel, Access, Word, PowerPoint)
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.