Purchasing Coordinator POST NUMBER: 446785
Location: Aliso Viejo (onsite)
Temp: 4 month assignment, possibility to go temp-to-hire
Pay Ragne: $32-$35/hr.
The Purchasing Coordinator supports the purchasing team by managing administrative tasks and ensuring all projects are completed on time and within budget. This role involves updating and tracking pricing, managing bid information, coordinating vendor relationships, and assisting with cost analysis and reporting.
Key Responsibilities:
- Administrative Support: Assist with bid packages, options, data entry, and maintaining vendor files and reports.
- Bid Management: Prepare and distribute bid packages, manage the master bid list, and ensure Scopes of Work are up-to-date for all vendors.
- Cost Tracking & Budget Management: Monitor and update project costs, analyze monthly price changes, and ensure budgets reflect accurate pricing and adjustments.
- Purchase Orders & Change Orders: Review, process, and track purchase orders, change orders, and notices to proceed. Resolve any issues related to invoicing and purchase orders.
- Vendor & Contract Management: Track new vendor applications, verify insurance, and manage contract administration. Ensure timely vendor transitions and pricing updates.
- Reporting & Data Maintenance: Assist with the preparation of quarterly reports, manage pricing databases, and track all costs and budgets.
- Collaboration: Work closely with internal teams, vendors, and trade partners to resolve issues and ensure smooth project execution.
- 1-2 years’ experience in purchasing, procurement, or construction (preferred)
- Strong attention to detail and the ability to stay organized in a fast-paced environment
- Basic understanding of project budgets, contracts, work orders, and scope documentation
- Proficient in managing multiple tasks and meeting deadlines
- Excellent communication skills for interacting with vendors, contractors, and internal teams
- Strong system acumen for data entry and reporting
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.