Payroll Specialist POST NUMBER: 447033
About the Role:
Our long-term client in the Healthcare industry is seeking a detail-oriented and highly organized Payroll Specialist to join their team. This role is responsible for ensuring the accurate and timely processing of multi-state payroll for both exempt and non-exempt employees. The ideal candidate will have a strong foundation in payroll operations, compliance knowledge, and excellent communication skills to interact with internal departments and external vendors.
Key Responsibilities:
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Process and manage payroll for multiple states, ensuring timely and accurate disbursement for all employee types.
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Review and validate new hires, terminations, and employee changes across the payroll system.
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Compile and input data related to hours worked, time off, deductions, garnishments, and other withholdings.
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Ensure accuracy of employee records including promotions, bonuses, and other employment updates.
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Train and support managers on payroll systems and processes.
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Investigate and resolve payroll discrepancies, ensuring timely communication and follow-up.
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Maintain compliance with all federal, state, and local wage and hour laws.
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Partner with finance and HR teams during month-end closing processes and audits.
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Identify opportunities for process improvements and recommend enhancements to payroll workflows and systems.
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Maintain a high level of customer service and confidentiality at all times.
Qualifications:
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High School Diploma or equivalent required; Bachelor's Degree preferred.
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Minimum 2 years of experience in payroll administration within a multi-state environment.
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Proficiency with Microsoft Excel; experience building and maintaining complex spreadsheets.
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Experience with payroll platforms (UltiPro preferred).
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Strong knowledge of federal and state wage and hour laws.
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High attention to detail and ability to handle sensitive information with discretion.
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Strong analytical, organizational, and communication skills.
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Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.