Payroll Specialist POST NUMBER: 447736
About the Role
Our client is seeking a skilled Payroll Specialist with a minimum of 3 years of hands-on payroll experience to manage end-to-end payroll operations for their workforce. The successful candidate will ensure accurate and timely payroll processing while maintaining compliance with federal, state, and local regulations.
Key Responsibilities
- Process bi-weekly/monthly payroll for employees across multiple locations and departments
- Calculate wages, overtime, bonuses, commissions, and deductions with precision
- Maintain and update employee payroll records, including new hires, terminations, and status changes
- Ensure compliance with federal, state, and local payroll tax regulations and labor laws
- Prepare and file quarterly and annual payroll tax returns and reports
- Reconcile payroll accounts and resolve discrepancies in a timely manner
- Respond to employee payroll inquiries and resolve issues professionally
- Assist with year-end processes including W-2 preparation and distribution
- Support internal and external payroll audits as needed
- Collaborate with HR and Finance teams to ensure accurate data flow and reporting
- Stay current with payroll legislation and best practices
Required Qualifications
- Minimum 3 years of comprehensive payroll processing experience
- Strong knowledge of federal, state, and local payroll tax regulations
- Proficiency with payroll software systems (ADP, Paychex, or similar platforms preferred)
- Advanced Excel skills and experience with HRIS systems
- High attention to detail and accuracy in data entry and calculations
- Strong analytical and problem-solving abilities
- Excellent communication and customer service skills
- Ability to handle confidential information with discretion
- Bachelor's degree in Accounting, Finance, or related field preferred
- CPP (Certified Payroll Professional) certification is a plus
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.