Senior Administrative Assistant POST NUMBER: 447755
Operations Support Specialist – Property Management Industry
Direct Hire | $65,000–$75,000 (Depending on Experience)
Location: Irvine, CA (Hybrid/Onsite flexibility may apply)
Are you an organized, proactive professional with a passion for customer service and operational efficiency? A well-established leader in the property management industry is seeking a detail-oriented Operations Support Specialist to join their corporate team. This is a direct hire opportunity offering competitive pay, a collaborative environment, and room for growth.
About the Role:
As the Operations Support Specialist, you'll be a key player in driving smooth internal operations and supporting communication between residents, on-site property management teams, and regional leadership. You'll handle contract tracking, support customer service efforts, manage travel logistics, assist with property listings, and perform essential administrative duties.
Key Responsibilities:
Customer Service Support
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Monitor customer service programs and communicate updates to Property Management leadership.
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Respond promptly to customer inquiries and concerns via designated service platforms.
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Ensure timely follow-up and resolution of customer-related issues.
Travel & Expense Coordination
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Arrange business travel for directors, regional managers, and executives in accordance with company policies.
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Prepare detailed itineraries and manage logistics for business trips.
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Process expense reports accurately and in a timely manner.
Marketing & Listing Support
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Collaborate with the Marketing team to ensure property listings are accurate and up to date.
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Monitor listing performance and provide recommendations for improvement.
Administrative Assistance
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Provide administrative support to senior leadership, including document preparation, scheduling, and reporting.
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Assist in tracking operational metrics and compiling performance data as needed.
What We’re Looking For:
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High School Diploma required; college coursework or degree preferred.
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Prior experience in a support or administrative role, ideally in property management or customer service.
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
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Strong verbal and written communication skills.
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Excellent multitasking and organizational abilities.
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Self-starter with a proactive, solutions-focused mindset.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.