Accounts Payable Specialist POST NUMBER: 447890
- Work closely with the Logistics Manager and AP team to ensure accurate billing from carriers
- Audit freight summary billing, Identify freight variances on inbound and outbound orders between accrual records and carrier invoices
- Send the related invoices to Logistics Manager for review and approval
- Verify loading and unloading delay charges from carriers; identify possible bill back to customers or principles
- Identify “pass through” freight charges for 3PL customers, and work with invoicing team to ensure recouperation of pass-through cost
- Identify margin anomalies as they relate to outbound freight
- Identify outbound freight billing discrepancies based on freight handling codes and coordinate corrections with the customer care team
- Highlight missing freight accruals on Inbound orders prior to receipt; coordinate with Logistics team to update order status
- Notify the invoicing team of carrier proof of delivery for direct order invoicing
- Audit courier invoices; identifying order related charges; administrative charges and sample shipments
- Send for approval rail car related charges (switches; detention; pumping; and scaling)
- Identify tax/billing errors on invoices, coordinate corrections with carriers
- Ensure proper proof of delivery is provided by carrier on all orders
- Process invoices to meet month end requirements, ensuring proper expense accounts are used
- Coordinate and validate carrier vendor set up, as per internal controls
- Verify banking information for change in electronic payments
- Act as back up for principle/supplier payables; miscellaneous payables; employee expenses
- Address all freight inquiries in a professional and timely manner
- Work on special projects as needed
- Assisting different finance functions as required
- Perform year-end duties as necessary
About You
- Accounting or financial experience
- University or College graduate in Finance, or Accounting or equivalent experience
- Sig Sigma Yellow or Green belt
- 3-5 Years logistics billing clerk experience
- Excellent computer skills, including Microsoft Excel and Word
- Strong organizational skills
- Ability to multitask
- Superior interpersonal skills
- Knowledge and experience working in the transportation industry
- Able to work in a fast-paced, detail-oriented environment
Salary Range
$60,000 - $70,000/year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #447890.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.