Accounts Payable Specialist POST NUMBER: 420615
Job Title: Accounts Payable Coordinator
Location: Downtown, NYC
Salary: $30-35/hour
Type: Temporary with the possibility to convert to a permanent position
Schedule: Full-time, 5 days a week, on-site
Job Overview: We are seeking an experienced Accounts Payable Coordinator with a background in hospitality or restaurant management to oversee our accounts payable functions. This temporary role offers the opportunity to contribute to the efficient management of financial operations and vendor relations within our organization. There is potential for this position to become permanent.
Key Responsibilities:
- Accounts Payable Oversight: Manage and coordinate all accounts payable activities related to the entire tin building, ensuring accuracy and efficiency.
- 3-Way Matching: Perform 3-way matching of invoices, purchase orders, and receipts, including batching and coding of invoices.
- Check and ACH Processing: Process payments via checks and ACH transactions, including cutting live checks as needed.
- Invoice Management: Handle invoice requests, process and track invoices, and ensure timely and accurate payments.
- Vendor Management: Manage relationships with vendors, address issues, and ensure proper handling of vendor invoices and payments.
- Intercompany Billing: Oversee intercompany billing processes, ensuring accurate and timely transactions.
- System Utilization: Utilize MS Dynamics 365 for financial tasks; familiarity with this system is preferred but not required.
Requirements:
- Hospitality/Restaurant Experience: Previous experience in the hospitality or restaurant industry is preferred, as this role involves managing financial operations in this sector.
- 3-Way Matching Experience: Proven experience with 3-way matching, including the ability to match, batch, and code invoices.
- Check and ACH Processing: Demonstrated experience in processing checks and ACH transactions, with the capability to cut live checks.
- Vendor Management: Strong experience in managing vendor relationships and handling invoice requests.
- MS Dynamics 365: Experience with MS Dynamics 365 is advantageous but not mandatory.
- On-Site Requirement: Availability to work on-site in Downtown, NYC, 5 days a week.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.