Customer Service Represenative POST NUMBER: 441164
Vaco is partnering with a fantastic Logistics Company who is looking to add a CSR to their team! This is a contract to hire position.
Customer Service Representative (CSR)
Position Summary
We are seeking a detail-oriented and highly organized Customer Service Representative (CSR) to join our team. In this role, you will receive and schedule orders via phone and email, utilizing a proprietary order entry and billing system. Ideal candidates will be quick learners with the ability to adapt to complex and evolving customer demands and priorities.
The CSR will manage shipments across multiple company-owned and third-party facilities throughout the United States. This role combines elements of order processing, logistics coordination, and customer relationship management. A strong understanding of shipping and logistics, attention to customer-specific requirements, and the ability to collaborate across internal departments is essential. You will communicate with operations, sales, accounting, compliance officers, and various support functions to ensure customer satisfaction and operational efficiency.
Job Duties
-
Communicate with customers by phone or email to provide information, process orders, cancel accounts, reschedule services, or update account details.
-
Ensure customer requests are addressed accurately and efficiently.
-
Maintain comprehensive records of all customer interactions, including order entries, issues, resolutions, and related correspondence.
-
Update account records, modify contact information, and manage service orders.
-
Refer complex or unresolved issues to appropriate departments for further action.
-
Proactively contact customers to follow up on inquiries or provide updates on claim investigations or order adjustments.
-
Investigate and assess customer concerns by gathering relevant information to determine root causes, including external factors such as weather-related shipping delays.
-
Accurately enter customer orders into the internal system, complete service scheduling, and send order summaries to customers.
-
Recommend improvements in service delivery, packaging, shipping, or billing processes based on customer feedback and issue trends.
-
Collaborate with internal compliance personnel to ensure proper handling and documentation of customer claims.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.