Accounts Receivable Specialist POST NUMBER: 419839
Key Responsibilities:
- Invoice Management: Generate and send out invoices to customers promptly and accurately.
- Payment Processing: Process incoming payments by recording transactions and reconciling the accounts.
- Account Reconciliation: Regularly reconcile accounts to ensure accurate reporting and ledger maintenance.
- Customer Communication: Communicate with customers via phone, email, or mail to follow up on outstanding invoices and resolve any payment issues.
- Record Keeping: Maintain up-to-date records of all accounts receivable transactions.
- Dispute Resolution: Investigate and resolve discrepancies or disputes regarding customer accounts or billing.
- Aging Reports: Prepare and analyze aging reports to identify overdue accounts and take appropriate actions.
- Compliance: Ensure compliance with company policies, accounting standards, and regulatory requirements.
- Audit Support: Provide support during audits by providing necessary documentation and explanations.
- Process Improvement: Identify and implement process improvements to enhance efficiency and accuracy in the accounts receivable process.
Qualifications:
- Education: Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Experience: Minimum of 2 years of experience in accounts receivable or a similar role.
- Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, particularly Excel.
- Attention to Detail: Strong attention to detail and accuracy in handling financial data.
- Analytical Skills: Ability to analyze financial data and generate reports.
- Communication Skills: Excellent verbal and written communication skills.
- Organizational Skills: Strong organizational and time-management skills to handle multiple tasks and meet deadlines.
- Problem-Solving: Ability to identify issues and implement solutions effectively.
- Team Player: Ability to work collaboratively within a team and across departments.
Working Conditions:
- This position typically operates in an office environment.
- May require occasional overtime during peak periods.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.