Admin Sales Assistant POST NUMBER: 414019
Vaco Jax is hiring for a full time Admin Sales Assistant for a large distribution and manufacturing company . This new hire will specialize in Excel/Reports, and is behind the scene in an office setting, supporting a Sales Rep who is out in the field, selling and presenting.
This is a contract to hire opportunity and is 100% onsite Mon-Fri with regular day hours 8-5, located on the Southside of Jacksonville near Baptist South.
There is room for growth.
The position supports territory managers and management with a wide variety of administrative tasks.
You must have the following in Excel:
-Creating tables
-Basic formula knowledge
-Rudimentary analysis (sorting, filtering, summation)
-V-lookup
*There will not be Macro creation
Job Description:
Duties and Responsibilities:
• Researches and creates sales presentations and business reviews, as planned by the territory manager.
• Submits internal quote requests and provides formatted quoted information to customers.
• Submits sample requests to the picking room requiring significant attention to detail and time sensitivity.
• Tracks seasonal year-over-year data for deeper analysis.
• Utilize customer’s vendor websites to upload and download required information.
• Communicates with internal and external customers via phone, email and sometimes video conference.
• Acts as a liaison between territory manager and other internal business units.
• Other basic administrative assistant duties as required.
Education and Work Experience
• Associates Degree and 2 years administrative assistant experience preferred
Knowledge and Skills
• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational and planning skills.
• Attention to detail and problem-solving skills.
• High Proficiency in MS Office (especially Excel), with ability to rapidly learn new software.
• High level of interpersonal skills (including emotional intelligence, communication, and active listening skills).
• Attention to detail in researching, creating and proofing work.
• Excellent oral and written communication skills.
• Punctuality and reliable attendance during regularly scheduled office hours.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.