Payroll Administrator POST NUMBER: 406858
We are seeking a detail-oriented and organized Payroll Administrator to join our team. The Payroll Administrator will be responsible for accurately processing payroll for our employees, ensuring compliance with all relevant regulations and company policies. The ideal candidate will have experience with payroll processing, strong attention to detail, and the ability to maintain confidentiality.
Key Responsibilities:
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Payroll Processing: Accurately process payroll for employees on a timely basis, including calculating wages, deductions, and overtime, and ensuring accuracy of data entry.
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Data Entry and Maintenance: Enter and maintain employee data in the payroll system, including new hires, terminations, changes in salary or benefits, and other updates.
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Timekeeping Management: Review and verify timecards or timesheets for accuracy, resolve discrepancies, and ensure compliance with company policies and regulations.
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Benefits Administration: Assist with administration of employee benefits, including health insurance, retirement plans, and other voluntary deductions, ensuring accuracy and compliance with regulations.
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Tax Compliance: Ensure compliance with federal, state, and local tax regulations, including withholding taxes, preparing and filing tax returns, and responding to tax inquiries or audits.
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Recordkeeping: Maintain accurate payroll records and documentation, including employee files, pay stubs, tax forms, and other payroll-related documents in compliance with retention policies.
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Reporting: Generate payroll reports as needed for management, HR, and finance departments, providing insights and analysis on payroll-related metrics.
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Compliance: Stay current with changes in payroll regulations and compliance requirements, ensuring adherence to relevant laws and regulations.
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Customer Service: Respond to employee inquiries regarding payroll issues, benefits, and deductions in a timely and professional manner, providing excellent customer service.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.