

Marketing Operations Manager POST NUMBER: 448024
Client: Non Profit
Role: Marketing Operations Manager
Salary: $75,000-$90,000
Hybrid 3 -Tuesday, Wednesday, Thursday
Location: Midtown, Manhattan NYC
***Individual contributor position
**Ideally would love a candidate from corporate or agency
Position Summary
The Marketing Operations Manager functions as a strategic project leader responsible for overseeing and optimizing the execution of marketing initiatives. This role ensures operational excellence by managing timelines, coordinating resources, and driving cross-functional collaboration to deliver high-impact marketing content. The ideal candidate brings a disciplined approach to project management, enabling efficient workflow across the department and aligning marketing efforts with organizational goals—especially during critical event seasons, fundraising campaigns, and donor stewardship programs.
Key Responsibilities
1. Project & Campaign Management
-
Lead the planning and execution of multi-channel marketing campaigns, ensuring projects are delivered on time and within budget.
-
Maintain comprehensive project timelines, asset trackers, and deliverable calendars for campaigns, events, and donor gratitude initiatives.
-
Collect, organize, and track assets for donor reports and recognition materials, ensuring consistent quality and delivery.
-
Liaise with internal teams, creative agencies, vendors, and production partners to ensure deliverables meet strategic and brand goals.
-
Monitor project dependencies and adjust plans proactively to avoid delays or resource conflicts.
-
Utilize and champion project management tools (e.g., Asana, Monday.com) to streamline processes and improve team collaboration.
-
Manage vendor relationships, including processing invoices and maintaining budget oversight.
2. Content & Asset Management
-
Oversee digital asset management using platforms like Canto, ensuring marketing content—videos, graphics, photography—is properly tagged, stored, and easily retrievable.
-
Standardize and maintain naming conventions and folder structures for Marketing’s shared drives.
-
Support archival and version control practices to ensure accuracy and brand consistency across all assets.
3. Cross-Team Collaboration
-
Serve as a central point of contact across marketing teams (Digital, Production, Field Marketing) to align on project deliverables and timelines.
-
Facilitate regular status meetings and reporting cadences with stakeholders to track progress and surface risks.
-
Support data collection and performance reporting efforts to inform campaign effectiveness and future planning.
4. Process Optimization
-
Develop and maintain Standard Operating Procedures (SOPs) and internal documentation to ensure repeatable, scalable processes.
-
Continuously identify bottlenecks and propose workflow enhancements to improve operational efficiency and output quality.
-
Advocate for and implement best practices in marketing operations, staying current with tools and trends.
Qualifications & Skills
-
5 years in marketing operations or project management, ideally within a nonprofit, agency, or corporate environment.
-
Strong record of leading integrated marketing campaigns with a focus on collaboration and precision execution.
-
Expertise in project management tools and methodologies (e.g., Asana, Monday.com, Microsoft Excel).
-
Experience managing creative production pipelines across digital, video, print, and events.
-
Excellent organization, time management, and communication skills.
-
Proactive and detail-oriented, with a strong sense of ownership and accountability.
-
Familiarity with nonprofit donor engagement or fundraising strategy is a plus.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.