Marketing Operations Manager POST NUMBER: 448047
Role: Marketing Operations Manager
Salary: $80,000 - $90,000/annually Benefits
Location: Midtown, Manhattan (Hybrid - 3 days a week onsite)
Hours: 9:00am - 5:30pm
Position Summary:
The Marketing Operations Manager will serve as a high-level project manager, responsible for overseeing the workflow of marketing projects across the department to ensure timely and efficient execution. This role is essential to keeping the marketing team organized, coordinating teams, managing resources, and setting timelines to deliver content that achieves project goals. The Marketing Operations Manager will collaborate across departments to ensure all marketing materials are strategically planned, well-executed, and delivered on schedule for event seasons, campaigns, and donor gratitude initiatives.
Key Responsibilities:
Project & Campaign Management:
- Develop and maintain marketing project plans, timelines, and workflows for materials for event seasons, campaigns, and donor gratitude initiatives.
- Spearhead the collection of assets for donor gratitude initiatives such as albums and reports; maintain lists and tracking of these projects.
- Manage the cross-department workflows of multi-channel marketing campaigns, ensuring deliverables are completed on time and within budgets.
- Coordinate with internal teams, creative agencies, production partners, and vendors to plan and track the production and delivery of content and marketing assets.
- Monitor project milestones, deadlines, and dependencies, proactively addressing potential roadblocks.
- Implement project management tools and best practices to improve team efficiency.
- Manage invoices and payments to outside vendors.
- Organize and manage the cataloging of marketing content in digital asset management system (Canto), including videos, photography, graphics, and related information ensuring accessibility across the organization.
- Oversee the filing structure and naming conventions of Marketing’s shared filing system.
- Act as a key liaison between marketing teams (Digital Marketing, Content and Production, and Field Marketing) to coordinate the delivery of cross-departmental marketing initiatives.
- Facilitate regular check-ins and status updates with stakeholders to track deliverables and align on priorities.
- Support data collection and reporting efforts to measure the impact of marketing campaigns.
- Maintain internal documentation and SOPs for marketing operations.
- Identify opportunities to optimize marketing workflows and implement solutions to enhance efficiency.
- 5 years of experience in marketing operations, project management, or a similar role within a nonprofit, agency, or corporate marketing team.
- Proven track record of managing integrated campaigns, with a passion for using collaboration to drive cohesion across cycles while always striving for flawless execution
- Strong background in project management methodologies and experience with marketing workflows.
- Expertise in project management tools (e.g., Microsoft Project, Microsoft Excel, Asana, Monday.com, or similar platforms).
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
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Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.