Operations Support Administrator (On-site) POST NUMBER: 448196
Job Title: Operations Support Administrator (On-site)
Location: Birmingham, AL
Salary: $37,000-$41,000
Job Summary:
Vaco has been engaged by a top telecommunications firm in the Birmingham area who is in search of an Entry-Level Operations Support Administrator to join their team. In this role, you will provide essential administrative and operational support to ensure the smooth and efficient day-to-day functioning of the department. This is an excellent opportunity for someone looking to start their career in business operations.
Key Responsibilities:
- Assist with daily administrative tasks including data entry, filing, scheduling, and document preparation.
- Support the operations team by maintaining internal systems, tracking project progress, and updating records.
- Monitor and respond to internal and external communications in a timely and professional manner.
- Prepare reports, spreadsheets, and presentations as requested by the operations or management team.
- Help coordinate meetings, take meeting notes, and follow up on action items.
- Maintain office inventory and order supplies as needed.
- Ensure accurate record-keeping and document management in line with company policies.
- Assist in troubleshooting basic issues related to systems, workflows, or communication.
- Perform other general administrative and operational tasks as assigned.
- High school diploma or equivalent required; associate degree or coursework in business, administration, or a related field is a plus.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to work both independently and collaboratively in a fast-paced environment.
- Attention to detail and commitment to accuracy.
- Experience with data entry or customer service.
- Familiarity with tools such as Google Workspace, SharePoint, or project management platforms (e.g., Asana, Trello).
- Prior internship or office experience is a plus, but not required.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.