Front Office Coordinator POST NUMBER: 449640
Job Title: Front Office Coordinator (Temp)
Location: Downtown Los Angeles, CA (Fully In-Office)
Pay Rate: $20 – $22 per hour
About the Opportunity:
We are partnering with a respected architectural design firm in Downtown LA seeking a polished, professional Front Office Coordinator on a temporary basis. This role is ideal for someone with experience in a similar creative or professional services environment who thrives in a fast-paced office and enjoys being the welcoming face of the company.
Key Responsibilities:
- Greet clients, vendors, and guests with professionalism and hospitality
- Answer and route incoming phone calls and emails; take messages as needed
- Maintain a neat and organized reception area, conference rooms, and supply closets
- Schedule and coordinate meetings, conference room bookings, and travel arrangements
- Receive, sort, and distribute mail, deliveries, and packages
- Order office and kitchen supplies; manage vendor relationships for facility needs
- Coordinate catering and logistics for internal meetings and client presentations
Qualifications:
- Minimum 2 years of administrative or front desk experience, preferably in professional services, design, or architectural firms
- Excellent verbal and written communication skills
- Strong multitasking abilities and attention to detail
- Proficient in Microsoft Office Suite; familiarity with Adobe Creative Suite or architectural software is a plus
- Friendly, professional demeanor with a strong customer service orientation
- Interest in design, architecture, or creative environments is a bonus
This is a great opportunity to join a dynamic team and contribute to a creative, fast-paced office environment. If you have the experience and presentation skills to thrive in this role, we’d love to hear from you!
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.