Accounts Payable Specialist POST NUMBER: 451781
Role: Accounts Payable Specialist
Perm
Fully Onsite
Salary Range: $60,000-$70,000
Location: Fairview, NJ
***Preferred experience within the construction industry
***Sage experience is a bonus
Job Description:
Responsibilities:
We are seeking a detail-oriented and motivated Accounts Payable (AP) Specialist to join our finance team within a fast-paced construction environment. The ideal candidate will have experience with AP functions specific to construction, be proactive in communication, and demonstrate strong organizational and reconciliation skills. This role requires the ability to manage vendor relationships, maintain accurate financial records, and support month-end closings.
Key Responsibilities:
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Enter and process accounts payable invoices using a 3-way match system (PO, receipt, invoice)
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Manage vendor relationships, including communication, onboarding, and issue resolution
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Prepare and execute check runs and ensure timely payments
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Maintain and monitor payment schedules for vendors and recurring monthly expenses
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Reconcile GL accounts to ensure proper coding of invoices on the income statement
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Perform statement reconciliations and resolve discrepancies
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Handle intercompany transactions in accordance with company policy
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Work within a monthly close schedule to ensure accurate and timely financial reporting
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Confirm and track acknowledgments/receipts related to purchase orders and services
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Assist with ad-hoc duties and projects as assigned by the finance team
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Requirements:
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Construction industry experience is required
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Strong knowledge of accounts payable processes and general accounting principles
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Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, etc.)
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Experience with Sage 100 or similar ERP software is preferred
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Ability to work independently and as part of a team
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Strong attention to detail and commitment to accuracy
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Excellent communication and organizational skills
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Ability to handle multiple priorities and meet deadlines in a dynamic environment
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Preferred Traits:
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Self-motivated and proactive
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Open communicator with the ability to collaborate across departments
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Flexible and adaptable to evolving needs and responsibilities
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.