Accounting Specialist POST NUMBER: 451904
Location: West Chester, PA
Job Type: Full-Time
Industry: Manufacturing
About the Role:
We are seeking a detail-oriented and proactive Accounting Specialist to join our growing team. This role will be responsible for supporting a broad range of accounting functions with a focus on Accounts Payable, Accounts Receivable, and General Accounting Support. The ideal candidate will thrive in a collaborative environment, demonstrate strong problem-solving skills, and maintain accuracy in a fast-paced setting.
Accounts Payable
- Review and process vendor invoices, ensuring proper coding and adherence to company policies
- Match invoices with purchase orders and verify quantities, prices, and terms
- Process payments (checks, electronic transfers, ACH) in accordance with payment schedules
- Maintain AP records and assist with month-end reconciliations and accruals
- Support employee expense report submissions and reimbursements
- Resolve vendor inquiries and discrepancies
- Contribute to AP workflow improvements and assist with credit card transaction coding
- Generate and distribute customer invoices using ERP system
- Validate shipping documents for accurate billing
- Maintain revenue and invoicing records with appropriate documentation
- Assist with collections and customer inquiries, including coordinating returns with Sales
- Resolve discrepancies in collaboration with Accounting, Sales, and Operations teams
- Provide reporting support for Executive Management and other departments
- Assist with month-end and year-end close, account reconciliations, and audits
- Coordinate Return Material Authorization (RMA) process with shipping and sales
- Cross-train in various accounting functions and support physical inventory
- Participate in system enhancements and process improvements
- Ensure compliance with internal policies and external regulations
- Perform additional duties as assigned
- Associate’s degree in Accounting or related field required; Bachelor’s degree preferred
- 3–5 years of experience in AP/AR or general accounting; manufacturing experience a plus
- Experience with Traverse Global ERP system is highly desirable
- Proficient in Microsoft Word and Excel (including VLOOKUP, pivot tables, charts, and graphs)
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
- Detail-oriented with a commitment to accuracy and continuous improvement
- Collaborative team environment with opportunities for growth
- Competitive compensation and benefits package
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.