Accounting Specialist (AR/AP) POST NUMBER: 452342
Salary: $22-24.00/hr
Position Summary
The Accounting Specialist is responsible for full-cycle Accounts Receivable (A/R) and Accounts Payable (A/P) processes. This role ensures the timely and accurate processing of incoming and outgoing financial transactions, supports month-end close, manages reconciliations, and helps maintain accurate financial records. The ideal candidate will demonstrate strong analytical skills, attention to detail, and a commitment to providing excellent internal and external customer service.
Primary Responsibilities
Accounts Receivable
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Process and post customer payments via cash, check, ACH, and other electronic methods.
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Monitor A/R aging reports and conduct proactive collection activities for past-due accounts.
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Investigate and resolve billing discrepancies, chargebacks, returns, and unapplied payments.
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Maintain accurate customer account records, including tax exemption certificates.
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Assist with sales tax compliance and reporting using Avalara software.
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Respond to A/R inquiries and provide documentation as needed for audits and internal teams.
Accounts Payable
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Process high-volume vendor invoices with proper coding and approval routing per company policy.
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Reconcile vendor statements and resolve payment discrepancies with suppliers.
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Prepare and execute weekly check runs, ACH, and wire payments accurately and on schedule.
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Maintain vendor master data, including W-9s, payment terms, and 1099 information.
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Support month-end close activities including A/P accruals and ledger reconciliations.
Additional Duties
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Maintain organized electronic and physical financial records and files.
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Ensure confidentiality and integrity of financial data.
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Assist with audits and special projects as assigned.
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Collaborate with cross-functional teams including operations, customer service, and finance.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.