Senior Payroll Manager POST NUMBER: 452515
Job Title: Senior Payroll Manager
Location: New York, NY (5 Days On-Site)
Reports To: Chief Financial Officer (CFO)
Team Size: 4 Direct Reports
-
1 401(k)/Union Dues Clerk
-
3 Payroll Clerks
Position Summary
The Senior Payroll Manager will lead the payroll operations for a high-volume real estate organization, overseeing payroll for approximately 4,000 employees across 310 managed properties. This role ensures payroll is processed accurately, timely, and in full compliance with applicable labor laws and union agreements. The ideal candidate brings hands-on experience with ADP Workforce Now (WFN) and Workforce Management (WFM), as well as deep knowledge of union payroll, particularly with 32BJ.
Key Responsibilities
Leadership & Supervision
-
Manage and develop a team of four payroll professionals.
-
Oversee the end-to-end payroll processing cycle.
-
Conduct performance evaluations and provide mentorship to direct reports.
-
Lead hiring, onboarding, and training for payroll team members.
Payroll Processing & Compliance
-
Supervise bi-weekly payroll for a large-scale, unionized workforce.
-
Maintain and update ADP WFN/WFM for payroll transactions including new hires, terminations, pay adjustments, and PTO accruals.
-
Ensure full compliance with federal, state, and local wage and hour laws, including the Fair Labor Standards Act (FLSA).
-
Handle complex payroll matters such as prevailing wages and garnishments.
-
Manage union payroll processing, with a strong focus on Local 32BJ and other NYC-based unions.
-
Maintain accurate records and support external audits as needed.
Systems & Process Improvement
-
Lead or support the implementation and optimization of ADP systems.
-
Evaluate current payroll processes and recommend technological improvements to increase efficiency and accuracy.
-
Maintain salary and bonus databases.
-
Stay up to date on industry trends and regulatory changes that may affect payroll operations.
Required Qualifications
-
Education: Bachelor's degree in Accounting, Business Administration, Human Resources, or related field.
-
Experience: 3–5 years of progressive payroll management experience in a high-volume, unionized environment
-
Advanced proficiency with ADP Workforce Now (WFN) and Workforce Management (WFM)
-
Strong Microsoft Excel and Office Suite skill
-
Deep understanding of union payroll practices, especially with 32BJ
-
Familiarity with prevailing wage requirements
-
Strong working knowledge of FLSA and other wage & hour laws
-
Experience with non-union HR/payroll standards in NYC
Key Attributes for Success
-
Strong leadership and interpersonal skills
-
High attention to detail and accuracy
-
Analytical mindset with a proactive problem-solving approach
-
Ability to manage sensitive data with integrity and confidentiality
-
Comfortable working in a fast-paced, onsite environment
-
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.