401k Audit Coordinator POST NUMBER: 452928
401(k) Audit Administrator
Phoenix, AZ
Vaco is partnering with a leading organization to hire a 401(k) Audit Administrator. In this role, you will coordinate the collection and submission of plan documentation, support external auditors, and ensure the accuracy and timeliness of data related to 401(k) plan audits. The ideal candidate will have a strong understanding of retirement plan operations, excellent organizational skills, and the ability to manage multiple deadlines while maintaining compliance with ERISA and DOL requirements. This is a contract position, with compensation of $35 per hour for 6-8weeks!
Key Responsibilities:
- Serve as the primary point of contact between the company, third-party administrators, and auditors during the 401(k) audit process.
- Collect, organize, and submit required documentation, including payroll registers, census files, loan detail reports, and contribution records.
- Review data for completeness and accuracy before submission.
- Track audit timelines, deliverables, and follow-ups to ensure deadlines are met.
- Assist in reconciling participant data, contribution schedules, and plan activity reports.
- Maintain detailed records of audit communications and documentation for internal and regulatory purposes.
- Support Finance, HR, and Benefits teams with related audit and compliance tasks.
- Assist in the preparation and filing of Form 5500 as needed.
- Recommend process improvements for audit readiness and documentation control.
- 2 years of experience in payroll, benefits administration, accounting, or audit support.
- Familiarity with 401(k) plans, ERISA regulations, and retirement plan operations preferred.
- Strong organizational and project management skills.
- Proficiency in Excel and experience working with payroll systems and recordkeepers (e.g., ADP, Paychex, Fidelity, etc.).
- Excellent attention to detail and ability to manage confidential information.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.