

Payroll Specialist POST NUMBER: 452961
Compiles payroll and time data and enters approved manual entries for the calculation of payroll. Reviews roster for accuracy and time file for end to end balancing during the payroll process. Reviews and ensures accurate computation of pay, deductions, and taxes; researching any large variances period over period. Complete information requests, activate withholding and submit ongoing/final reports on all garnishments. Makes adjustments to employee pay records as requested by Director, Supervisor or Tax Analyst. Maintain daily banking registers, NOC’s and other banking related tasks as necessary.
• Organizes the collection and input of pay adjustments, miscellaneous payments, commissions, bonuses and severance payments.
• Perform a variety of support tasks associated with payroll operations.
• Process wage and salary payments, and schedule garnishment payments. Calculate and process special checks, and create summary reports for treasury.
• Utilize automated time and attendance software and programs in day-to-day operations. Handle general inquiries regarding payroll.
• Prepares manual checks after confirming hours have been entered and appropriate approval received.
• Provides high level of customer service as defined by department SLA standards
• Work is subject to close supervisory review at frequent intervals. Operates within the context of well-defined procedures.
• Performs other related duties as assigned.
Qualifications/experience:
• A high school diploma or GED and 3-5 years of high volume payroll experience is required for this role.
• Some knowledge of tax reciprocity rules and regulations
• Knowledge of payroll principles, processes and procedures; as well as company payroll policies
• Skill in the use of payroll systems
• Excel skills to include pivot tables and v-lookups
• Skill in analysis, solid decision-making and problem solving skills
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.