Administrative Assistant POST NUMBER: 454160
Legal Administrative Assistant
Location: Jacksonville Beach, FL (On-site)
Type: Contract-to-Hire (90 days)
Start Date: ASAP
Pay Range: $44,000 - $50,000 annually
About the Role:
We are seeking a detail-oriented Legal Administrative Assistant to join a small but busy law firm located steps from the beach. This role is ideal for someone with strong administrative and legal support experience who thrives in a laid-back, yet fast-paced office environment. You’ll be supporting attorneys and paralegals with client intake, scheduling, and document handling, while helping keep operations running smoothly.
Key Responsibilities:
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Answer incoming calls and manage client intake
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Schedule and coordinate legal consultation appointments
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Prepare and print legal documents
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Maintain and organize electronic records for paralegal review
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Communicate professionally with clients
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Support estate, probate, IRS-related, and real estate closing matters
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Collaborate closely with attorneys and the legal team, especially supporting key staff members
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General clerical duties including filing, scanning, and email correspondence
Top Requirements:
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Exceptional attention to detail and ability to stay laser-focused
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Strong time management and multitasking skills
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Proficiency with Microsoft Office (Word, Outlook, Excel)
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Previous experience in legal administration or clerical support
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Real estate closing experience is a strong plus
Work Environment & Perks:
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In-office role, Monday through Friday
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Office located at Jacksonville Beach – enjoy the ocean nearby during breaks!
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Relaxed office culture that values diligence and initiative
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4 weeks of PTO annually 7 paid holidays
Ideal Candidate Profile:
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Takes initiative and can operate independently without needing constant direction
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Local to the Jacksonville Beach area — no long commutes
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Comfortable working on-site every day
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Can handle a dynamic environment and shifting priorities
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Interested in making the role their own and growing with the firm
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.