Real Estate Legal Assistant POST NUMBER: 454610
The ideal candidate will have 3-5 years of both Commercial and Corporate Real Estate experience to support a partner within the organization, and will have strong experience with Uniform Commercial Codes.
Duties:
Legal & Executive Support
- Provide executive-level support to C-Suite leadership and legal teams.
- Draft, review, and manage real estate, leasing, loan, and corporate documents.
- Prepare organizational and corporate records, including resolutions, consent actions, and annual reports.
- Maintain business entity records and minute books; manage state and county filings.
- Coordinate multi-state real estate transactions from due diligence to post-closing.
- Order, review, and clarify title searches, surveys, zoning letters, and related due diligence items.
- Assemble, organize, and review purchase agreements, closing documents, and critical checklists.
- Assist at closings, including notarization, document review, disbursement of funds, and post-closing requirements (recordings, transcripts).
- Conduct online database searches (business status, UCCs, real property, certificates of existence).
- Resolve compliance and good standing issues with state and local taxing authorities.
- Ensure accuracy, organization, and adherence to deadlines in filing, calendaring, and recordkeeping systems.
- Communicate routinely and effectively with clients, counsel, and business partners.
- Prepare, review, and manage client billing processes.
- Generate and review monthly financial reports.
- Maintain organized filing systems, manage calendars, and track deadlines.
- Support other responsibilities and special projects as assigned.
Requirements:
- Real Estate Transaction Experience is required
- MAC operating system experience
- Extensive experience and proficiency in performing electronic Real Property Records research
- Extensive experience with UCC records (research, analysis, ordering, filing)
- Strong math skills
- Excellent client rapport and confidence in both written and verbal communications
- Extraordinary client relations demeanor
- Ability to accurately understand complete project workflow and accurately organize documents
- Ability to understand, manage and maintain accurate electronic files
- Clear understanding of timekeeping and legal billing processes
- Demonstrated aptitude and ability to analyze financial reporting in a legal setting
Title: Real Estate Legal Assistant
Location: Nashville, TN – on-site role
Compensation: $80k-$90k salary based on experience
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.