Human Resource Assistant POST NUMBER: 456929
Human Resources Assistant (Bilingual - Spanish Required)
? Long Island City, NY | Hybrid (In-Office First 90 Days)
? Full-Time | Permanent | $65,000–$75,000 (Non-Exempt)
Are you an organized, bilingual HR professional who thrives in fast-paced environments and values making an impact? We’re seeking a Human Resources Assistant to join a well-established building services company in the NYC Metro Area. This role supports executive HR leadership and is integral to ensuring efficient and effective operations across the HR department.
? Key Responsibilities
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Serve as the first point of contact for general HR inquiries, providing prompt and professional support.
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Provide administrative support for workplace investigations, onboarding/offboarding, and HR project initiatives.
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Maintain highly confidential employee records and ensure compliance with policies and regulations.
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Manage calendars, coordinate meetings, and prepare internal communications and presentations.
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Track HR metrics and manage data using Excel (VLOOKUPs, large datasets).
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Collaborate with HR leaders on union-related activities and labor relations.
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Assist with benefits administration, compliance training, and employee engagement efforts.
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Prepare documentation for audits, unemployment claims, and government reporting.
? What You Bring
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3 years of HR or high-level administrative experience, preferably in a corporate or unionized environment.
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Bilingual fluency in Spanish and English is required.
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Strong organizational and communication skills, with a high level of professionalism.
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Experience working with HRIS systems, Microsoft Office (especially Excel), and managing sensitive information.
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Flexibility to adjust hours for special projects as needed.
? Schedule & Work Environment
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Hybrid: 3 days/week in office following an initial 90-day, fully in-office training period.
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Candidates must be comfortable working on-site during onboarding and as needed per department requirements.
? Why This Opportunity?
You’ll work directly with executive leadership, contribute to strategic initiatives, and play a key role in supporting a large, unionized workforce. This is a people-first company that values integrity, collaboration, and continuous improvement. If you're passionate about HR, driven by excellence, and ready to grow your career in a high-impact role—this is the job for you.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.