Executive Assistant POST NUMBER: 457123
Our client, located in Brentwood, TN is seeking a Direct Hire Executive Assistant to support their new CEO.
Position: Executive Assistant
Location: Brentwood, TN
Direct Hire
Fully Onsite
Salary: 100-110K
Position Summary
We are seeking a poised and proactive Executive Assistant to support our CEO and work closely with the Chief of Staff and broader executive leadership team. This role will play a critical part in keeping operations running smoothly, ensuring priorities are met, and providing high-level administrative support with professionalism and discretion.
Key Responsibilities
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Provide direct administrative support to the CEO, including calendar management, travel arrangements, expense reporting, correspondence, and meeting coordination.
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Serve as the first point of contact for internal and external stakeholders, including VIPs and government officials, while maintaining professionalism and discretion.
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Manage competing priorities with attention to detail, accuracy, and timeliness.
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Plan and coordinate on- and off-site meetings, events, and conferences (logistics, agendas, materials, catering, etc.).
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Screen calls, emails, and correspondence; review, prioritize, and respond or delegate as appropriate.
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Partner with a team of three other Executive Assistants to provide seamless support across the organization.
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Uphold confidentiality and ensure sensitive matters are handled with care.
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Represent the organization with professionalism in interactions with high-profile visitors and partners.
Qualifications
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Proven experience as an Executive Assistant supporting C-level executives.
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Strong organizational, time-management, and multitasking skills with a proactive approach.
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Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
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Excellent written and verbal communication skills; ability to interact with stakeholders at all levels.
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Professional presence and ability to remain calm, composed, and effective under pressure.
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Strong judgment, discretion, and ability to anticipate needs.
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Bachelor’s degree preferred, but not required.
Personality Fit
We’re looking for someone who is poised, professional, and confident—a “friendly realist” who can reduce chaos, anticipate needs, and bring order to a dynamic executive environment. Grace under pressure, attention to detail, and proactive instincts are a must.
Compensation & Benefits
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Competitive salary (commensurate with experience)
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Standard Medical, Dental, and Vision insurance options
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401(k) with 5% company match (no vesting period)
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3 weeks PTO in the first year paid holidays
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In-office Monday–Friday
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.