AR Clerk POST NUMBER: 458572
About the Opportunity
The Accounts Receivable Clerk is responsible for managing cash applications, performing collections, processing intercompany transactions, handling credit card transactions, and managing preauthorized payments. This role ensures accurate and timely processing of financial transactions, maintains customer accounts, and supports the organization’s financial operations with a focus on efficiency and compliance.
Cash Application:
- Accurately apply customer payments (checks, wire transfers, EFT, etc.) to outstanding invoices in the accounting system.
- Reconcile payment discrepancies and resolve issues with customers or internal teams.
- Ensure timely and accurate posting of cash receipts to customer accounts.
- Maintain detailed records of payment applications and resolve unapplied cash issues.
Collections:
- Monitor and manage accounts receivable aging reports to identify overdue accounts.
- Contact customers via phone, email, or written correspondence to collect outstanding balances.
- Negotiate payment plans or settlements with customers, as needed, while maintaining positive relationships.
- Escalate delinquent accounts to management or third-party collection agencies when necessary.
- Document collection efforts and update customer account statuses.
Intercompany Transactions:
- Process and reconcile intercompany transactions, ensuring accurate allocation of funds between related entities.
- Verify and record intercompany invoices, payments, and adjustments in compliance with company policies.
- Collaborate with other departments or subsidiaries to resolve discrepancies in intercompany accounts.
- Prepare intercompany reconciliations for month-end closing processes.
Credit Card Transactions:
- Process credit card payments from customers, ensuring secure and accurate handling of transactions.
- Reconcile credit card transactions with bank statements and resolve any chargebacks or disputes.
- Maintain accurate records of credit card transactions for audit purposes.
Preauthorized Payments:
- Manage and process preauthorized payment agreements, including EFT and direct debit transactions.
- Ensure proper setup and maintenance of customer preauthorized payment profiles.
- Monitor and troubleshoot failed or declined preauthorized payments, coordinating with customers to resolve issues.
- Update and maintain records of recurring payment schedules and ensure timely processing.
General Duties:
- Assist in month-end and year-end closing processes, including preparing reports and reconciliations.
- Maintain accurate and organized documentation for all transactions and communications.
- Collaborate with the accounting team to ensure compliance with internal controls and financial policies.
- Provide support for audits by preparing requested documentation and reports.
- Identify opportunities to improve processes
About You
- College Diploma in Accounting, Finance, or a related field, or equivalent work experience is preferred.
- 2 years of experience in accounts receivable, cash application, or a similar role.
- Proficiency in accounting software and Microsoft Office Suite (Excel, Word).
- Strong understanding of basic accounting principles and financial processes.
- Excellent attention to detail and accuracy in data entry and reconciliation.
- Strong communication and interpersonal skills for customer interactions and internal collaboration.
Work Environment:
· Full-time position, typically Monday through Friday
· Office-based or hybrid work arrangement, depending on company policy.
· Reports to the Accounts Receivable Supervisor.
Salary Range
$50,000 to $55,000 per year
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 458572
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.