Accounts Payable Clerk POST NUMBER: 474152

Commerce, GA, US On-Site

Transportation and Warehousing

Vaco

$ 23.00 - 25.00 hourly

contract-to-hire

Vaco is hiring for an Accounts Payable Clerk
This is a part-time role (about 25/hours a week)- For example, 9-2pm or 10-3pm would work well. We can also accommodate someone who can work 3-4 days and longer hours.
Location: Jacksonville, FL
Compensation: $23-$25/hour

Main Duties and Responsibilities:

Enter / Load invoices into the accounting system
Process invoice approvals in accordance with company policies and approval workflows
Prepare and process check runs, ACH/electronic payments and wire transfers
Prepare and submit positive pay files
Document and onboard new vendors
Reconcile vendor statements to the vendor accounts in payables
Communicate with vendors regarding payment discrepancies or resolve issues
Maintain and count petty cash (occasional trips to the bank)
File, sort and mail tax returns
Provide support and back up to contracted driver and third-party carrier settlements
Assist with month end close

Non-Essential Duties and Responsibilities:

Assists the Company in any necessary duties to achieve Company goals.
Performs other related duties as assigned.

Skills and Qualifications:
Core Skills

Data entry and accuracy: fast, careful input of invoice data into the accounting system with minimal errors.
Basic accounting knowledge: understanding of debits/credits, vendors, invoices, payments, and general ledger basics.
Invoice processing: ability to review invoices for accuracy and code to the correct GL account.
Vendor management: maintain vendor records, respond to basic vendor inquiries, and track outstanding invoices.
Payment processing: familiarity with issuing payments (checks, ACH, wires) and understanding payment terms.
Reconciliation basics: assist with reconciling AP sub-ledger to the GL and resolving discrepancies.
Excel proficiency: basic to intermediate skills (data entry, sorting, filtering, simple formulas).
Attention to detail: high level of accuracy in data entry and document handling.
Time management: ability to prioritize tasks and meet deadlines, especially during month-end.
Communication: clear written and verbal communication for internal inquiries and vendor questions.
Organization: strong file management and record-keeping practices.

Technical/Systems

Ability to learn company-specific systems quickly.
Document management: ability to scan, index, and file invoices and support documents.
Basic internal controls awareness: understanding of segregation of duties and common AP controls to prevent fraud.
Problem-solving: ability to identify discrepancies and escalate appropriately.

Soft Skills

Customer service mindset: courteous and professional when interacting with vendors and internal teams.
Adaptability: comfortable with changing processes and handling interruptions.
Integrity and confidentiality: handling sensitive financial information responsibly.

Education and Experience

Education: High school diploma or equivalent required.
Experience: 0–2 years in AP or related finance role.

Preferred

Associate degree in accounting or related field preferred.
Familiarity with accounting software: exposure to one or more AP modules (e.g., QuickBooks, NetSuite, SAP, Oracle, Dynamics).

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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